Bid Management Coordinator

The Bid Management Coordinator at Biffa is responsible for supporting Corporate and Major Business Development Managers and Account Management teams. This includes developing solutions for PQQs and tenders, ensuring timely delivery of documentation, and maintaining compliance with Health & Safety and Environmental regulations while meeting business KPIs.

To be effective in the Bid Management Coordinator role at Biffa, candidates should have experience in writing and submitting tenders, strong MC Office skills, and the ability to work to strict deadlines. Knowledge of Prince 2 and InDesign is desirable, alongside a proven track record of achieving KPIs.

As a Bid Management Coordinator at Biffa, you will uphold Health & Safety and Environmental standards by ensuring all activities adhere to the company’s policies. This involves maintaining a high level of accuracy and attention to detail in all tender submissions and project collaborations.

Biffa offers a dynamic working environment where the Bid Management Coordinator can expect diverse challenges and the chance to collaborate on meaningful projects. With a commitment to employee engagement and success, there are numerous paths for professional development and advancement within the organization.

Teamwork is essential in the Bid Management Coordinator position at Biffa. The role requires active collaboration with BDMs, Account Managers, and other teams to develop effective PQQ and tender solutions while sharing knowledge and fostering proactive communication across the board.

Discuss your previous roles where you handled bids and tenders, focusing on specific projects, your contributions, and the outcomes. Highlight your organizational skills and ability to meet deadlines while ensuring compliance with guidelines.

Share your methods for prioritizing tasks, such as assessing deadlines and stakeholder requirements. Emphasize your time management skills and any tools or systems you use to keep track of progress.

Explain your approach to analyzing client needs, collaborating with stakeholders, and crafting tailored responses to the challenges presented in PQQs. Mention any frameworks you follow to ensure thoroughness.

Discuss your understanding of Health & Safety regulations relevant to the bidding process and how you've implemented compliance in past projects. Highlight your attention to detail and knowledge-sharing with team members.

Explain how communication is key to your role, from liaising with BDMs and Account Managers to keeping clients informed. Illustrate this with examples of how effective communication has led to successful bids.

Describe a specific tender project, your role in its success, and the strategies you employed. Focus on lessons learned and how you applied those in subsequent tenders.

Discuss your openness to feedback, emphasizing the importance of learning and growth. Provide an example where you received feedback and how you applied it to improve your future submissions.

Mention your experience with relevant software like Microsoft Office Suite, InDesign, and any project management tools. Explain how these tools have enhanced your productivity and efficiency in managing tenders.

Share your techniques for analyzing client needs and market trends to identify potential additional services. Use an example to illustrate how this has benefited a past project.

Define success in the context of meeting or exceeding KPIs, client satisfaction, and contributing to team collaboration and creativity. Discuss your personal goals for growth in this role.