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Payroll Specialist

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Description

JOB OVERVIEW:

The Payroll Specialist is responsible for all payroll processes and transactions including processing payroll bi-weekly; collecting and reviewing payroll submissions; ensuring compliance with regulatory requirements; communicating with both leaders and employees regarding missing payroll information; maintaining accurate payroll records; and coordinating with the Accounting department on payroll accruals. This position will manage payroll administration for all new hires, terminations, payroll tax changes, and benefit deductions among other related responsibilities.

ROLE AND RESPONSIBILITIES:

Oversee and process weekly and bi-weekly payroll for all employees
Process all off-cycle payrolls as needed including retroactive pay, garnishments, and other statutory deductions
Submit required payroll reports for certified payroll using appropriate forms and payroll information.
Perform payroll analysis to identify discrepancies and resolve issues promptly
Audit 401k and HSA contributions after each pay cycle is processed
Coordinate with Accounting to analyze and reconcile employee payroll earnings as well as labor distribution per the General Ledger (G/L)
Work closely with HR Business Partners, ensuring accurate employee information is entered into the system, including benefit elections, W4 forms, direct deposit, payroll deductions, and other new hire information
Reconcile W-2 forms, ensuring accurate entry of all compensation transactions as well as both quarterly Federal and State returns and amendments
Verify hours from timekeeping systems are loaded correctly into payroll and monitor payroll activity for both exceptions and inaccuracies, correcting them as payroll is processed
Track and calculate all outside wage garnishment requests or judgments on an individual’s paycheck when required
Respond to employee questions regarding pay, paid time off, deductions, garnishments, timekeeping, and other related items
Assist in tax calculations and filing activities as per state and federal regulations
Calculate and process payroll adjustments for employees on different types of leave
Respond to all requests for employment verification
Support internal and external audit requests
Analyze processes and procedures for maximum efficiency and effectiveness
Assist in configuring and maintaining data, forms, and fields in Company HRIS system and intranet
Advocates for our company culture and ensure culture is central in the choices we make, and the advice HR provides to the company.
Manages special projects that have functional or company-wide impact.
Other duties or projects as assigned.

Requirements

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Competencies

Attention to detail: Proven ability to be accurate in work, and to work effectively with large amounts of data and perform analysis of payroll data to provide statistical information/data to leadership.
Flexibility: You should be willing to learn new technologies and adapt quickly to changes in both priorities as well as the working environment. You should be able to teach or assist others as needed and roll up your sleeves to get the job done.
Time management: Self-starter with the ability to manage multiple priorities simultaneously, meet deadlines, remain organized, and focused on work in a dynamic work environment. You should also be able to manage your own tasks and time within a small team environment.
Customer Service: Passion for delivering exemplary service. Ability to establish and maintain effective working relationships with internal and external customers. You should also be collaborative and exhibit a positive attitude toward your work and colleagues.
Communication: Demonstrated ability to interact respectfully with all colleagues and customers. Clear and concise written and verbal communication skills are essential along with the ability to listen intently to others.
Discretion: Possess ability to maintain confidentiality and keep sensitive employee information to oneself or with only those who need to know.

Education, Experience, Certifications:

Associate’s degree in business, accounting, finance or other related field; or high school diploma (or equivalent) and 3 years of related work experience
Minimum of 3 years of experience processing multi-state, multi paygroup payroll for 500+ employees.
Experience with Certified Payroll and calculation of fringe benefits.
Familiarity with Paylocity is highly desired
Demonstrated knowledge of and experience with the application of state and federal payroll taxes as well as Department of Labor (DOL) regulations
Familiarity with multi-state tax registrations and filings
Advanced proficiency and comfort with technology, including using Microsoft Office Suite products (specifically Excel) and various HRIS systems

BENEFITS:

Medical, Dental, and Vision Insurance
Life Insurance Fully Covered by the Company
Employee Assistance Programs (EAP)
Insurance for Accidents, Hospitalizations, and Critical Illness
Accrued Paid Time Off (PTO)
Paid Holidays

Must be able to pass a pre-employment background check and drug screening.

We are proud to be an equal opportunity employer.

Applications will be accepted until the position is filled.

Average salary estimate

$70000 / YEARLY (est.)

min

max

$60000K

$80000K

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What You Should Know About Payroll Specialist, Black Label Services (CO)

As a Payroll Specialist at our company in Windsor, Colorado, you will play a crucial role in managing our payroll processes and ensuring everything runs smoothly. In this position, you’ll be responsible for processing payroll bi-weekly, which means you’ll handle the nitty-gritty of collecting and verifying payroll submissions, while also making sure we comply with all the relevant regulations. Communication is key, as you'll be reaching out to both leaders and employees to clarify any missing payroll information. Your meticulous nature will shine through as you maintain accurate payroll records and coordinate with our Accounting department on accrued payroll. You’ll also handle a variety of tasks, including managing payroll for new hires and terminations, processing off-cycle payrolls, and auditing contributions to retirement accounts. We need someone who can analyze payroll data and resolve any discrepancies promptly while ensuring all deductions are being properly accounted for. Plus, you'll assist with tax filing activities and respond to employee inquiries about their pay. If you enjoy maximizing efficiency and advocate for a positive company culture, then this position as a Payroll Specialist may be your next career move!

Frequently Asked Questions (FAQs) for Payroll Specialist Role at Black Label Services (CO)

What are the primary responsibilities of a Payroll Specialist at our company?

The Payroll Specialist at our company is responsible for overseeing and processing bi-weekly payroll, managing payroll administration for new hires and terminations, processing off-cycle payroll adjustments, and ensuring compliance with payroll regulations. They communicate with employees regarding payroll issues, maintain accurate payroll records, and collaborate with the Accounting department to analyze employee earnings and reconcile labor distributions.