Administrative Assistant

The Administrative Assistant at Saint Joseph Hospital in Elgin performs key responsibilities such as supporting the Chief Nursing Officer and interacting with the Hospital Administrator and various department heads. This includes effective communication with personnel and visitors, data input and retrieval, and helping to achieve compliance with the hospital’s goals and objectives.

To qualify for the Administrative Assistant role at Saint Joseph Hospital, candidates typically need a High School Diploma or equivalent, and a college degree is preferred. Additionally, having 1-2 years of secretarial experience is beneficial, along with strong verbal and written communication skills and proficiency in Microsoft Office applications.

Yes, while it's not mandatory, the Administrative Assistant role at Saint Joseph Hospital requires 1-2 years of secretarial experience to ensure candidates have the necessary skills to succeed in a fast-paced environment and support the Chief Nursing Officer effectively.

The Administrative Assistant position at Saint Joseph Hospital offers an impressive benefits package beyond competitive pay. This includes paid time off, a 401K retirement plan, medical, dental, and vision coverage, tuition reimbursement, and a selection of other voluntary benefits, allowing employees to customize their packages.

Important skills for an Administrative Assistant at Saint Joseph Hospital include excellent verbal and written communication abilities, strong organizational skills, proficiency in Microsoft Office, a positive attitude, and a willingness to learn new processes. Additional language skills can also be an asset in this role.

When answering this question, focus on your desire to contribute to healthcare and your interest in supporting the Chief Nursing Officer and the team at Saint Joseph Hospital. Highlight any specific experiences that have prepared you for this role.

Prepare a specific example that showcases your organizational skills and ability to prioritize tasks. Explain how you handled the situation and the outcome, emphasizing your effectiveness in managing your responsibilities as an Administrative Assistant.

Be ready to list the software you’re proficient in, particularly Microsoft Office. Provide specific examples of how you’ve used tools like Word, Excel, or PowerPoint in previous positions to enhance productivity or support team objectives.

Discuss your effective communication strategies and how you adapt your style to meet the needs of your audience, whether dealing with executives or front-line staff. Include examples showing your professional approach as an Administrative Assistant.

Explain your approach to conflict resolution, emphasizing your ability to remain calm and professional. Share a relevant personal experience demonstrating your interpersonal skills in managing challenging situations.

Share the methods you use for double-checking your work and the importance you place on accuracy in data entry, especially in a healthcare setting. Highlight any systems or strategies you use to ensure your work is error-free.

Talk about your techniques for task prioritization, such as assessing urgency and importance. Provide an example of how you’ve successfully managed competing priorities in previous job roles.

Highlight how a positive attitude fosters a team-oriented environment and helps in dealing with stressful situations. Discuss how your outlook has positively affected your work relationships and atmosphere as an Administrative Assistant.

Provide examples of the types of correspondence you've drafted in previous jobs, emphasizing your writing skills and attention to detail. Discuss the importance of clear communication in your role as an Administrative Assistant.

Share your strategies for staying organized, which could include using digital tools or maintaining lists. Talk about how effective time management has led to increased productivity in your roles as an Administrative Assistant.