Job details

Executive Assistant

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We at Bridge acknowledge and appreciate the uniqueness of each individual, understanding that our people are the key to our success. We are committed to fostering an inclusive environment where everyone feels respected and valued. Our dedication extends beyond our business goals to making a positive impact in our communities and upholding Sustainability and Responsibility (S&R) principles at our properties and corporate locations. We evaluate all candidates based on merit, without any discrimination based on race, color, religion, sex, age, disability, sexual orientation, national origin, or any other category protected by law. As an equal opportunity employer, we are devoted to creating an inclusive hiring process. We actively work to eliminate barriers and provide reasonable accommodations to qualified individuals with disabilities. Our goal is to provide fair opportunities and access throughout the recruitment, hiring, and employment experience. Your specific needs are important to us. If you need accommodations related to a disability or any other protected status during the recruitment process, please inform us.

Make an impact

As Executive Assistant/Office Manager you will be responsible for managing the day-to-day operating, marketing and administrative requirements for our Logistics Properties platform in LA covering the Western Region.

Expectations of the role:

Anticipating needs for travel and meeting preparation and carrying out those arrangements

Maintaining and organizing systems for key documents

Process expense reimbursements

Coordinating catering and reservations as needed

Event management including managing guest list, making location arrangements, and all other details as they relate to offsite meetings, conferences and/or events

Marketing

Liaise with technical support for all electronic needs

Preparing mailings and courier deliveries, managing communications

Organize meeting materials and notes before and after key meetings

Consolidate asset performance reports in conjunction with portfolio management process

What you should bring

5+ years of experience as an office manager, executive assistant, or other relevant experience.

Experience working within a Real Estate function highly desired.

Team oriented with strong communication skills

Highly organized and detail oriented

Ability to handle multiple requests and competing priorities

Ability to manage sensitive or confidential matters with professionalism

Able to uphold the company’s values and demonstrate leadership qualities

Compensation Details

The anticipated wage scale for candidates who will work in Newport Beach California is $115,000 - $130,000 per year. A hired applicant will also be eligible for an annual performance based discretionary bonus. The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education, etc.  Bridge Investment Group is a multi-state employer and this pay scale may not reflect positions that work in other states or locations.

What we offer

Full Insurance benefit suite including Medical Insurance, Dental Insurance, Vision Insurance, Critical Illness Insurance, Accident Insurance, Short Term Disability, Legal & Identity Theft Insurance, and Pet Insurance.
Company paid Life Insurance (option to buy additional available) and Long-Term Disability.
Access to benefits concierge service.
Access to Mental Health & Well-Being service.
Cell Phone Reimbursement: You will be provided a mobile phone allowance of $30 per month.
401K: Bridge Investment Group will match your contributions dollar-for-dollar, up to 6% of your pay. These contributions are fully vested immediately. Eligible employees are automatically enrolled at a 4% contribution rate. *The employee must be at least 21 years of age and have worked for the Company for at least 60 days.
Vacation Time: Employee will accrue 3.38 hours of paid time off per pay period for a total of 17 days per year.
11 Paid Holidays per year.
Sick Time: You will accrue 1 hour of sick time for every 30 hours worked with a cap of 48 hours.
Following six (6) months of employment at the Company, you will be eligible per birth, adoption or placement of a child for four (4) weeks of paid parental leave as the primary caregiver to the child or two weeks of paid parental leave as the secondary caregiver to the child. Following two years of employment at the Company, you will be eligible for twelve weeks of paid parental leave per birth, adoption, or placement of a child if you are the primary caregiver of the child.
Tuition Reimbursement: Up to $5,000 per year of pre-approved tuition expenses will be reimbursed upon submission of approved documentation. Repayment obligations may apply if employment terminates prior to 24 months.

Average salary estimate

$122500 / YEARLY (est.)

min

max

$115000K

$130000K

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What You Should Know About Executive Assistant, BridgeIGP

At Bridge Investment Group, located in beautiful Newport Beach, California, we are on the lookout for a talented Executive Assistant to join our team. If you thrive in a fast-paced environment and enjoy bringing order to chaos, this role is perfect for you! As our Executive Assistant, you’ll wear many hats and play a pivotal role in managing the day-to-day operations and administrative tasks for our Logistics Properties platform. You’ll find your days filled with exciting challenges, from coordinating travel arrangements and meetings to managing event logistics and ensuring everything runs smoothly. Our ideal candidate will have at least 5 years of experience in a similar position, preferably within the real estate sector, and possess exceptional organizational and communication skills. You will be the go-to for everything from processing reimbursements to preparing important documents and reports. At Bridge, we value every team member and offer amazing benefits such as a comprehensive insurance suite, a 401K match, generous Paid Time Off, and even tuition reimbursement. We believe that happy employees provide the best service, and that is why we care about your well-being both personally and professionally. If you’re eager to make an impact and grow with a company that prioritizes inclusivity and community engagement, we’d love to hear from you!

Frequently Asked Questions (FAQs) for Executive Assistant Role at BridgeIGP

What are the key responsibilities of the Executive Assistant at Bridge Investment Group?

The Executive Assistant at Bridge Investment Group plays a crucial role in managing daily operations for the Logistics Properties platform. Key responsibilities include coordinating travel arrangements, organizing meetings and events, processing expense reimbursements, maintaining document organization, and preparing asset performance reports, ensuring everything is in harmony for the team.