Operations Fiscal Analyst - job 3 of 3

The Operations Fiscal Analyst at the Mayor’s Office of Criminal Justice will manage administrative budget codes, track payments, and assist in developing procurements for goods and services. Responsibilities include reviewing procurement documents, ensuring compliance with procurement rules, utilizing Citywide systems like FMS and PASSPort, following up with vendors, processing travel requests, and monitoring OTPS expenses. This role is crucial for ensuring efficient and transparent financial operations.

To be considered for the Operations Fiscal Analyst role at the Mayor’s Office of Criminal Justice, applicants must have a baccalaureate degree from an accredited college and two years of relevant experience. Alternatively, candidates with a high school diploma and six years of experience in community work or related activities may also apply. All candidates must have at least one year of experience in fiscal management or administrative operations.

Successful candidates for the Operations Fiscal Analyst position at MOCJ should possess strong analytical skills, attention to detail, and proficiency in data management systems such as FMS and PASSPort. Effective communication skills are essential as well, as you'll be collaborating with vendors and internal teams. Organizational skills and the ability to manage multiple tasks efficiently are also crucial for this role.

The Operations Fiscal Analyst plays a vital role in supporting the Mayor’s Office of Criminal Justice by managing the financial resources that underpin various crime reduction and justice reform initiatives. By ensuring accurate budgeting, procurement, and payment processes, the Analyst helps optimize the agency's operations, ultimately contributing to fair and just policies aimed at enhancing community safety and legitimacy.

Working at the Mayor’s Office of Criminal Justice as an Operations Fiscal Analyst means being part of a collaborative and diverse team dedicated to making a positive impact on New York City’s criminal justice landscape. The office fosters an inclusive environment where employees are encouraged to share ideas and work together to achieve common goals while enjoying a flexible and supportive work atmosphere.

When answering this question, highlight specific examples of budget management in your past roles, emphasizing the tools and systems you've used, like FMS or PASSPort. Discuss any successes, such as staying within budget or improving financial tracking processes. Tailor your answer to show how your experience aligns with the responsibilities at MOCJ.

To effectively respond, outline your understanding of procurement policies and provide examples of how you've adhered to these in your past roles. Mention any specific procedures you’ve implemented or followed to ensure compliance, and discuss how you keep yourself updated on changes in regulations to maintain accuracy in fiscal operations.

When answering this question, discuss your organizational skills and any tools you use for prioritizing tasks, such as project management software or systematic tracking methods. Give examples of how you've managed deadlines and provided timely responses to procurement needs in previous roles.

Prepare a specific example that illustrates your problem-solving and communication skills. Describe the challenge, your approach to resolving the issue, and the eventual outcome. Highlight your ability to maintain professionalism and build strong relationships with vendors even during challenging times.

Emphasize the importance of communication and collaboration in your answer. Share examples from previous positions where teamwork was crucial in achieving financial goals or completing projects. Highlight your ability to cooperate with colleagues across departments to enhance operational efficiency.

Be specific about the tools you’ve worked with, such as Financial Management Systems, procurement software, or data analysis tools. Discuss how your experience with these tools enhances your ability to carry out the tasks required by the Operations Fiscal Analyst role effectively.

Describe your methodical approach to identifying and resolving discrepancies in financial data. Examples might include conducting audits, double-checking figures, or consulting with colleagues. Emphasize the importance of accuracy and transparency in fiscal operations.

This is an opportunity to convey your passion for community justice and public service. Discuss your admiration for MOCJ’s mission and how your skills would support their goals. Share what motivates you to contribute to initiatives that foster safety and fairness in the criminal justice system.

Use this question to showcase your adaptability and eagerness to learn. Provide a specific situation where you successfully navigated a new tool or process, detailing how you approached the learning curve and the skills you developed in the process, and link it to the technology used in the role at MOCJ.

Share your strategy for closely monitoring expenses, such as regularly reviewing financial reports and using budgeting tools. Discuss any practices you've implemented to double-check that expenses are aligned with budgeted amounts and demonstrate the importance of fiscal responsibility.