Payroll / Accounts Payable Specialist

As a Payroll / Accounts Payable Specialist at Coleman Worldwide Moving, your primary responsibilities will include processing weekly payroll for our team of 170 employees, managing accounts payable by reviewing invoices, resolving discrepancies, and entering necessary payments into our system. Additionally, you will sort invoices, prepare checks, monitor accounts for timely payments, and assist in various accounting tasks as assigned.

To qualify for the Payroll / Accounts Payable Specialist position at Coleman Worldwide Moving, candidates should have a strong understanding of payroll principles and general accounting practices. Familiarity with accounting software and proficiency in Excel are essential. Candidates should also possess effective interpersonal communication skills, organizational abilities, and a keen attention to detail.

Yes, prior payroll experience is essential for the Payroll / Accounts Payable Specialist role at Coleman Worldwide Moving. Candidates should have hands-on experience with payroll processing to ensure accuracy and efficiency when managing our employee's payments each week.

The work environment for a Payroll / Accounts Payable Specialist at Coleman Worldwide Moving is primarily indoors in an office setting. The role requires sitting for extended periods and frequent communication via telephone. The company promotes a supportive workplace culture focused on collaboration and professionalism.

Coleman Worldwide Moving is dedicated to promoting equal opportunity and supporting diversity in the workplace. The company prohibits discrimination based on various factors including race, color, religion, sex, and more. This commitment ensures a welcoming environment for all employees, including those in the Payroll / Accounts Payable Specialist role.

When answering this question, highlight specific payroll systems you have used and discuss your experience with handling various payroll tasks such as processing weekly or bi-weekly payroll, managing employee records, and resolving payroll discrepancies.

Provide a detailed approach on how you investigate and resolve invoice discrepancies, emphasizing communication with vendors, verifying documentation, and maintaining accurate records to ensure timely payments without affecting client or company relations.

Mention any specific accounting software you have used and briefly explain how you have utilized it in your previous roles. Emphasize your ability to learn new software quickly, which is particularly important for the Payroll / Accounts Payable Specialist role.

Discuss methods you use to maintain accuracy, such as double-checking calculations, utilizing checklists, and taking time to review outputs before finalizing any payroll or accounts payable processes.

Share an example where you successfully met tight deadlines in payroll processing or accounts payable by prioritizing tasks, managing time effectively, and collaborating with teammates or stakeholders to ensure timely completion.

Explain your strategies for effective multitasking, such as using organizational tools or setting priorities. Share examples that demonstrate your ability to manage various tasks simultaneously while maintaining quality and attention to detail.

Indicate the resources you utilize to stay informed about payroll regulations, such as continuing education, seminars, or professional networks. Discuss the importance of compliance in the Payroll / Accounts Payable Specialist role at Coleman Worldwide Moving.

Highlight soft skills like communication, teamwork, problem-solving, and attention to detail. Provide examples of how these skills play a crucial role in fostering a positive work environment and meeting company goals.

Discuss your awareness of confidentiality and data protection standards. Emphasize practices you follow for securely handling sensitive employee information to maintain privacy and trust in your role.

Share your enthusiasm for the role and for Coleman Worldwide Moving specifically. Discuss aspects of the company’s culture, commitment to diversity, and your alignment with their values that make you excited about this opportunity.