Accounts Payable Officer

As an Accounts Payable Officer at Colliers, you'll be tasked with processing and administrating payment runs, ensuring supplier invoices and employee expense claims are handled accurately and on time. You'll also oversee refunds, monitor payment schedules to external agencies, and maintain daily bank reconciliations. Your role will be integral in understanding GST and FBT implications, ensuring correct expense coding, and supporting the overall efficiency of the Corporate Finance team.

To be successful as an Accounts Payable Officer at Colliers, you should ideally have 1-2 years of experience in a similar role. A tertiary qualification in Accounting or Finance is essential, and familiarity with Concur is highly desirable. Strong computer skills, particularly in Excel, along with excellent communication ability to build relationships, will set you up for success in this position.

Colliers fosters a supportive environment that values professional growth. As an Accounts Payable Officer, you'll be a part of a collaborative culture where continuous learning is encouraged. You’ll have the opportunity to work alongside experienced team members who can offer mentorship and guidance as you navigate your role, develop new skills, and enhance your expertise in accounting practices.

The work culture at Colliers is vibrant and inclusive, focusing on collaboration and respect among all team members. As an Accounts Payable Officer, you’ll find a supportive work environment where your contributions are valued, and your authentic self is welcomed. The team is committed to promoting diversity and operational integrity, which creates a dynamic workplace that encourages employees to thrive while doing meaningful work.

To stand out as a candidate for the Accounts Payable Officer position at Colliers, tailor your resume and cover letter to highlight relevant experience specifically pertaining to accounts payable processes. Emphasize your attention to detail, proficiency with numbers, and your ability to communicate effectively. Showcasing your familiarity with Concur and Excel can also make you a more attractive candidate, ensuring you're well-equipped for the responsibilities of the role.

When discussing your experience with accounts payable procedures, be sure to highlight specific roles where you've managed invoice processing and payment runs. Discuss your familiarity with maintaining supplier relations and handling expense claims, especially how you ensured accuracy and compliance with financial standards.

To ensure accuracy, systematic checks and balances are essential. Describe your methods for verifying invoices against purchase orders and the importance of maintaining organized records. Emphasize your attention to detail and any tools or software systems, like Excel or Concur, that you utilize to streamline your processes.

Addressing discrepancies in invoices is crucial for an Accounts Payable Officer. Explain how you approach identifying and investigating discrepancies, including communication with suppliers, seeking clarification, and resolving issues collaboratively to ensure timely payments.

Communication is vital in accounts payable, as it involves interactions with suppliers, internal departments, and finance teams. Discuss how you leverage clear communication to facilitate effective relationships, address query management, and ensure that everyone is on the same page regarding payment deadlines and requirements.

When asked about improving a process, think of specific instances where you've identified inefficiencies and implemented changes. Detail the steps you took to analyze the process, the solutions you proposed, and the results achieved, such as reduced processing time or enhanced accuracy.

Mention your proficiency in key software tools relevant to accounts payable, such as Concur and Excel. Describe how you've used these tools to enhance productivity and accuracy in processing invoices, managing expense claims, and performing reconciliations.

Staying organized is crucial in a fast-paced setting. Discuss your strategies for prioritizing tasks, creating efficient workflows, and using checklists or software to manage deadlines and ensure nothing falls through the cracks, especially during busy periods.

As an Accounts Payable Officer, being aware of accounting regulations, such as GST and FBT implications, is essential. Discuss your understanding of these regulations and how they impact invoice processing and compliance within your accounting practices.

When discussing challenging situations, think of specific instances where you encountered conflicts, discrepancies, or tight deadlines. Describe your approach to resolving these issues and any measures you took to prevent similar challenges in the future, demonstrating your problem-solving skills.

Express your enthusiasm for working at Colliers by discussing what attracts you to their collaborative culture and commitment to diversity. Mention how their values align with your professional goals, and express your eagerness to contribute to their Corporate Finance team.