Team Assistant

As a Team Assistant at Colliers, you'll be responsible for a wide array of tasks that include preparing reports and presentations, word processing various property-related documents, assisting the National Director with client requests, and maintaining internal databases. You’ll also manage stakeholder correspondence and participate in weekly department meetings, playing a pivotal role in supporting the overall operations of the Sydney West Investment Services team.

For the Team Assistant role at Colliers, a background in administration is essential, along with strong MS Office skills, particularly in Word, Excel, and PowerPoint. While a tertiary qualification in Property or Marketing is desirable, the ability to work autonomously, coupled with excellent organizational and professional communication skills, is key to succeeding in this role.

Experience is highly valuable for the Team Assistant position at Colliers. Candidates with a similar role in administration will find their skills directly applicable, especially in managing tasks like report preparation and stakeholder engagement. However, if you have a strong desire to learn and exceptional organizational abilities, you may still be considered for this exciting opportunity.

Colliers promotes a collaborative culture where diversity and respect are at the forefront. As a Team Assistant, you'll feel empowered to bring your authentic self to work, contributing your unique perspective to the team. The environment is supportive, allowing for professional growth and emphasizing the importance of operating in a way that benefits not just the business, but clients and communities as well.

While specific working hours can vary, as a Team Assistant at Colliers, you can typically expect standard office hours from Monday to Friday. Given the dynamic nature of the role, there may be times when flexibility is needed to meet deadlines or support team initiatives effectively.

When answering this question, highlight your strong administrative skills, proficiency in MS Office, and organizational abilities. Discuss how your past experiences have prepared you for this supportive role and provide examples of situations where you’ve successfully managed multiple tasks or worked autonomously.

To respond effectively, emphasize your approach to prioritization by mentioning methods like listing tasks by urgency and importance. Discuss any past experiences where you successfully managed competing deadlines, showcasing your ability to stay organized and maintain focus under pressure.

In your answer, provide a specific example that illustrates your problem-solving skills and professionalism. Focus on how you communicated with the client, resolved their concerns, and ultimately contributed to a positive outcome, showcasing your interpersonal skills and commitment to excellent service.

Be prepared to discuss your proficiency with MS Office suite, particularly Word, Excel, and PowerPoint. If you're familiar with tools like Indesign for marketing materials, mention that as well. Highlight how these tools have helped you accomplish previous tasks effectively, making you a strong candidate for Colliers.

Speak to your experience in compiling, editing, and formatting reports and presentations. Provide specific examples of projects where you’ve been responsible for data compilation or design, emphasizing your attention to detail and ability to create professional and impactful materials.

Your response should indicate that you view feedback as an opportunity for growth. Share an experience where you received constructive criticism and how you used it to improve your performance or work processes, which demonstrates your adaptability and willingness to learn.

Consider discussing clarity, professionalism, and responsiveness. Provide an example that shows how you communicate effectively with team members and clients, along with the positive outcomes that resulted from your efforts, reinforcing your readiness for the Team Assistant role at Colliers.

Your answer should reflect your admiration for Colliers' collaborative culture and commitment to diversity. Share how the role aligns with your career goals and how you’re excited about contributing to a prominent organization in the property industry.

Discuss your analytical skills and how you assess current processes to identify inefficiencies. Provide examples of past experiences where you successfully implemented changes that improved workflow or the efficiency of administrative tasks, making a compelling case for your proactive approach.

You should explain your attention to detail and the methods you use to verify your work, such as double-checking information and utilizing checklists. Share how these practices helped you produce high-quality work in previous positions, highlighting your dedication to accuracy.