Executive Assistant - job 1 of 2

As an Executive Assistant at Curaleaf, your responsibilities will include managing the calendars of senior executives, coordinating travel arrangements, and scheduling meetings efficiently. You'll also be tasked with drafting and editing communications and reports, as well as planning corporate events to keep our operations smooth and organized.

To thrive as an Executive Assistant at Curaleaf, a bachelor's degree or equivalent experience is essential. Proven experience in a similar administrative role is preferred, especially within a dynamic setting. Strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite will help you succeed in this role.

Curaleaf is committed to fostering career growth opportunities, especially for valued positions like Executive Assistants. Employees can expect access to training programs, mentorship initiatives, and advancement pathways that align with our goals of promoting from within and enhancing professional skills.

As an Executive Assistant at Curaleaf, you’ll enjoy competitive compensation and benefits including health, dental, and vision coverage. In addition, we offer generous PTO, parental leave, and a 401(K) retirement plan, along with community involvement initiatives that allow you to make a positive impact.

The role of Executive Assistant at Curaleaf is rewarding because it places you at the heart of a purpose-driven company that seeks to innovate within the cannabis industry. You’ll play a crucial part in management operations, have opportunities for personal growth, and contribute to projects that benefit both the organization and the community.

When managing calendars for multiple executives, I prioritize understanding their meeting preferences and essential commitments. I utilize scheduling tools effectively, color-code events based on urgency, and build in buffer time for unexpected changes to ensure I maintain an efficient, organized calendar.

In my previous position, I was responsible for preparing documents containing sensitive employee data. I ensured confidentiality by securing physical documents in a locked drawer and limiting digital access to authorized personnel only. My approach is always to prioritize discretion and follow company protocols.

I handle tight deadlines by practicing effective time management and using prioritization techniques. When faced with multiple tasks, I break them down into manageable parts, set clear priorities, and communicate openly with my team about capabilities and timelines to ensure we meet our goals.

Essential software tools for an Executive Assistant include Microsoft Office Suite for documentation and presentations, Google Workspace for collaborative projects, and project management tools like Asana or Trello to track initiatives and timelines, ensuring smooth communication and organization.

When planning corporate events, I start by defining the objectives and budget. I gather input from stakeholders, secure venues, and coordinate logistics. Attention to detail is crucial—ensuring everything from catering to audio-visual setups is executed flawlessly to foster an impactful experience.

To manage communications for executives effectively, I categorize emails and messages based on urgency and relevance. I flag important communications for review, draft responses when appropriate, and maintain a coherent flow of information that allows executives to focus on high-priority tasks.

I ensure team collaboration by promoting open communication and establishing regular check-ins. I foster an environment where team members feel comfortable sharing insights and updates, utilizing tools like Slack to create an ongoing dialogue and enhance cross-departmental efforts.

My experience with coordinating board meetings involves scheduling, preparing meeting materials, and managing logistics. I ensure that agendas are circulated in advance, all necessary documentation is prepared, and follow-up communications are sent promptly to reinforce transparency and accountability.

To effectively multitask, I employ the Eisenhower Matrix, prioritizing tasks based on urgency and importance. Breaking down projects into smaller tasks helps to maintain focus, while using task management tools ensures I stay organized and can promptly address shifting priorities.

I want to work as an Executive Assistant at Curaleaf because I admire your commitment to redefining the cannabis industry positively. I believe my organizational skills and proactive nature can contribute to your mission, while allowing me to grow alongside an innovative, socially responsible company.