Finance Assistant - Invoicing - 6 Month FTC

As a Finance Assistant - Invoicing at Egis, you'll be primarily responsible for handling invoicing processes efficiently and accurately. You'll collaborate with various teams to ensure that all financial transactions are recorded properly. This role demands exceptional attention to detail, time management, and the ability to tackle deadlines effectively. Engaging in problem-solving and maintaining organized records is also key to our financial success.

For the Finance Assistant - Invoicing role at Egis, candidates should ideally have experience in finance administration with a focus on invoicing or similar responsibilities. Strong attention to detail, excellent organizational skills, and a positive, proactive approach to challenges are essential. Familiarity with financial systems and tools will also enhance your application.

The Finance Assistant - Invoicing position at Egis is hybrid, requiring you to work a minimum of three days a week at our London office. This allows you to benefit from personal interactions and teamwork while also enjoying some flexibility with remote work.

Egis is looking for someone to start their Finance Assistant - Invoicing role within one or two weeks of notice due to current workload demands. If you’re available and ready to jump in, you could begin contributing to our team quite quickly!

Egis fosters a people-first work culture, where diversity and inclusion are paramount. As a Finance Assistant - Invoicing, you’ll be embraced as part of a team that values collaboration, respect, and the unique contributions of each individual. We're dedicated to creating an environment that reflects our commitment to sustainability and innovation.

When answering this question, be sure to highlight specific tasks you've handled in past roles, such as creating invoices, reconciling accounts, or managing financial records. Discuss any financial software you are proficient in and how your attention to detail has positively impacted your previous employers.

Focus on the processes you use to double-check your work, such as reconciliations, cross-referencing data, and maintaining an organized filing system. Mention any tools or methods you've implemented to catch potential errors before they escalate.

Discuss your time management techniques, such as prioritizing tasks based on urgency or breaking down larger projects into manageable parts. Illustrate your ability to stay calm under pressure and how you communicate with your team when timelines are challenged.

Provide an example of a time when you faced a discrepancy, explaining how you approached identifying the source of the problem and what steps you took to resolve it. Highlight your analytical skills and focus on collaboration when necessary.

Share a specific example that showcases your ability to adapt and improve processes. Discuss your role in the change, how you communicated it to your teammates, and the outcomes that resulted from the implementation.

Prepare an answer that reflects your passion for sustainability, innovation, and your admiration for Egis’s projects. Discuss how you align with the company’s values and how you see yourself contributing positively to the team.

Discuss your methods for categorizing tasks based on urgency, deadlines, and importance. Illustrate how you assess incoming requests and make decisions to ensure timely processing.

Be specific about the software you've worked with, mentioning any relevant features you utilized and how they benefited your workflow. Highlight your adaptability if you've learned new tools quickly.

Mention any resources you use, such as industry newsletters, webinars, or professional associations. Emphasize your commitment to continuous learning and professional development in the financial sector.

Consider qualities like attention to detail, organizational skills, and a proactive mindset. Elaborate on how these traits contribute to the effectiveness of the finance team and the overall health of the company’s operations.