Quotation Manager – Medical Devices

The Quotation Manager at Eurofins Scientific is responsible for overseeing the entire quotation process within the medical devices sector. This includes analyzing customer requirements, preparing and finalizing quotations, and ensuring compliance with company policies and regulations. You will collaborate closely with business development and sales teams to create compelling proposals that meet client needs while also tracking the status of the quotation pipeline.

To apply for the Quotation Manager position at Eurofins Scientific, candidates should possess a Bachelor’s or Master’s degree in Biomedical Engineering, Life Sciences, or a related field. Additionally, experience in the medical device industry and a solid understanding of relevant regulations and market dynamics are highly beneficial. Strong communication skills and a proactive, problem-solving mindset are essential for success in this role.

A Quotation Manager at Eurofins Scientific can look forward to a primarily home-based work environment, offering flexibility to manage work-life balance effectively. However, there may also be occasional requirements to work from our offices in Leiden, Nazareth, Oss, or Nijmegen. This hybrid model supports collaboration with colleagues while allowing for independent work.

The Quotation Manager plays a crucial role in the success of Eurofins Scientific by ensuring the accuracy and competitiveness of quotations in the medical devices field. By effectively communicating with various stakeholders and maintaining the quotation pipeline, this role directly supports the company’s growth and helps establish strong relationships with clients, thereby driving essential business opportunities.

Eurofins Scientific provides robust opportunities for career development to Quotation Managers. With access to national and international knowledge, specialized training, and varied work experiences, you have the chance to grow your skills in both scientific and financial domains, preparing you for greater responsibilities and new challenges within the organization.

When analyzing customer requirements, I would start by closely reviewing the request for quotation (RFQ) documents to identify key details. I would also communicate with the client to clarify any uncertainties, ensuring we capture all necessary specifications. Engaging with internal teams, such as technical and sales, would help gather additional insights, allowing for a more comprehensive understanding.

To ensure compliance, I maintain updated knowledge of relevant regulations and company policies. I would also create and follow a checklist when preparing quotations, allowing the opportunity to cross-reference all elements before submission. Involvement in regular training and updates from the compliance department would further ensure all documentation is aligned with current standards.

In my previous role, I identified redundancies in the quotation approval process, which caused delays. I proposed a streamlined workflow that included a shared template and established clearer communication channels. This change reduced the average processing time for quotations by 30% and allowed us to provide quicker responses to clients.

In the event of disagreement, I would first seek to understand each party's perspective by facilitating an open discussion. I would ensure that all views are heard and use data and insights to guide our decision-making. Finding common ground is essential, and I believe collaborative problem-solving often leads to better outcomes for the company and our clients.

Data plays a vital role in my quotation management process. It helps me analyze trends, understand client preferences, and assess competitive pricing. I use historical data to create accurate and competitive quotations, ensuring we remain attractive to clients. Additionally, data tracking enables me to monitor the success of our quotations and identify areas for future improvement.

Prioritizing my workload involves assessing the urgency and potential impact of each quotation request. I categorize tasks based on deadlines and client importance, and I use project management tools to keep track of progress. Regularly communicating with my team also helps to delegate tasks effectively based on individual strengths.

Maintaining positive relationships with clients begins with clear and transparent communication. I ensure clients are informed about their quotation's status and promptly address any queries they may have. Building trust by being responsive and open to feedback is essential; I strive to create a collaborative atmosphere that encourages long-term partnerships.

I stay updated by regularly reading industry publications, attending webinars, and participating in relevant professional organizations. Networking with industry peers also provides valuable insights. Additionally, I pay close attention to regulatory updates affecting the medical device sector to ensure compliance in all my quotations.

Training a new team member involves a structured onboarding process. I would start by providing them with an overview of our procedures, regulatory requirements, and tools used in preparing quotations. Pairing them with experienced colleagues for hands-on training and regular feedback sessions would reinforce their learning and help them gain confidence in the role.

The most important aspect of a successful quotation is ensuring it is not only accurate but also tailored to meet the specific needs of the client. Understanding the client's unique requirements and aligning our proposals accordingly demonstrates that we value their business and are committed to their success, ultimately leading to more successful outcomes.