Executive Assistant, Product - job 1 of 2

As the Executive Assistant at Faire, you will manage two high-volume calendars for our Product Management Heads of Brand and Retailer Growth, ensuring smooth scheduling across global time zones. Your role includes liaising with leadership and external partners, preparing meeting materials, taking notes during meetings, and tracking deliverables to ensure timely follow-ups. You will also assist with team events and contribute to the culture by celebrating important milestones.

To be considered for the Executive Assistant position at Faire, candidates should have a bachelor's degree and at least 3 years of experience as an Executive Assistant. Proficiency in G-Suite and the ability to navigate fast-paced environments with shifting priorities are essential, along with superb organizational skills and a knack for excellent communication. A sense of humor and a creative problem-solving approach will also be highly valued.

The Executive Assistant role at Faire is vital for enhancing productivity within the Product Management team. By managing schedules, preparing resources for meetings, and tracking key deliverables, you allow leaders to focus on strategic tasks. Additionally, your support in driving team culture through events and milestones fosters camaraderie and engagement across departments.

The work environment at Faire for an Executive Assistant is dynamic and energetic, reflecting the entrepreneurial spirit of the company. Employees are encouraged to work collaboratively, with a hybrid schedule that allows for remote work flexibility. You'll be part of a supportive team dedicated to empowering local businesses while enjoying a workplace culture that celebrates growth and innovation.

As an Executive Assistant at Faire, you can expect a competitive pay range of $51.90 to $71.40 per hour and eligibility for equity benefits. Besides attractive compensation, you will work in a hybrid setting, allowing for a balanced work-life approach. Moreover, you will be a part of a mission-driven team that values your contributions and encourages your professional growth.

When prioritizing tasks in the Executive Assistant role, it’s crucial to assess deadlines, the importance of the task, and the impact on team objectives. I often use digital tools to manage my to-do lists, and I make it a point to communicate regularly with executives to align on priorities and expectations.

In managing conflicting schedules, clear communication is key. I once had to schedule multiple meetings at two-hour intervals for two executives. I presented options to both parties, highlighting the pros and cons, and allowed them to choose times that worked best for them, which ensured all stakeholders remained informed and engaged.

As an Executive Assistant, I rely heavily on G-Suite for calendar management, document sharing, and email communication. Additionally, I utilize task management tools like Trello or Asana to keep track of deadlines and project statuses, which helps me maintain an overview of ongoing tasks.

I treat all confidential information with the utmost importance. I strictly adhere to confidentiality protocols by ensuring sensitive documents are securely stored and shared only with authorized individuals. Open communication with executives also ensures I understand the privacy concerns regarding specific information.

To ensure effective communication, I keep regular check-ins with the executives I support. Using tools like shared calendars allows them to have visibility on my tasks. I also make sure to summarize key points before meetings to streamline discussions and ensure clarity.

When faced with tight deadlines, I prioritize tasks to determine which require immediate attention. I stay calm under pressure by maintaining a positive attitude and utilizing time management techniques. If needed, I won't hesitate to communicate with my executives about redistributing tasks to meet deadlines.

In my previous role, I identified that meeting preparations were often rushed and chaotic. I developed a checklist for meeting agendas and materials required, which streamlined the process and provided clarity on responsibilities. This significantly reduced last-minute confusion and improved overall meeting effectiveness.

Key skills for an Executive Assistant include strong organizational abilities, excellent communication, time management, and proficiency in relevant software tools. Additionally, having a proactive mindset and a sense of humor can help navigate the fast-paced nature of this role.

Supporting team culture involves actively engaging with team members, understanding their needs, and organizing activities that promote bonding. I like to celebrate milestones and achievements through team events or shout-outs, fostering a supportive and happy workplace atmosphere.

I want to work as an Executive Assistant at Faire because I align with the company's mission to empower entrepreneurs. The opportunity to support a dynamic product team and contribute to an environment that nurtures growth and innovation excites me. I believe my skills would allow me to make a meaningful impact on the team's success.