HR & Payroll Specialist

About Fresha

Fresha is the leading marketplace platform for beauty & wellness trusted by millions of consumers and businesses worldwide.

Fresha is used by 120,000+ businesses and 450,000+ stylists and professionals worldwide, processing over 1 billion appointments to date. 

The company is headquartered in London, United Kingdom, with 12 global offices located across North America, EMEA and APAC.

Fresha allows consumers to discover, book and pay for beauty and wellness appointments with local businesses via its marketplace, while beauty and wellness businesses and professionals use an all-in-one platform to manage their entire operations with an intuitive subscription-free business software and financial technology solutions.

Fresha’s ecosystem gives merchants everything they need to run their business seamlessly by facilitating appointment bookings, point-of-sale, customer records management, marketing automation, loyalty, beauty products inventory and team management.

The consumer marketplace unlocks revenue potential for partner businesses by leveraging the power of online bookings and automated marketing through mobile apps and advanced integrations with major tech brands including Instagram, Facebook and Google.

Given our exciting and progressive growth plans,  we are looking for an exceptional HR & Payroll Specialist to come and join our global business.

Reporting directly to the VP of Accounting & Controller, and working collaboratively with the Payroll team and external partners, you will be responsible for managing payroll processes, maintaining accurate financial and HR records, preparing payroll-related entries, and ensuring compliance with relevant laws and regulations.

This is a great opportunity for someone looking to work in a fast-paced and changing environment, who likes to work autonomously, enjoys a challenge and wants to make an impact.

To foster a collaborative environment that thrives on face-to-face interactions and teamwork, all Fresha employees work from the office four days per week, with the flexibility to work remotely one day each week.  Warsaw, Poland. office address: Central Tower, Aleje Jerozolimskie 81, 02-001, Warszawa

• Collaboration - Work closely with other departments to ensure a seamless partner experience
• Coordinate payroll process with external payroll providers (outsource payroll)
• Prepare salary calculations for remaining of our foreign entities (in house payroll)
• Work with company software to process payroll
• Cooperate closely with local in-country outsource providers to ensure payroll is delivered accurately and on time for your respective market
• Analyze variance, payroll controls for accurate payslip generation
• Take part in payroll related projects, e.g. process automation, system integration
• Maintain our HR database with information about new joiners, leavers, salary increases, change of roles etc.
• Manage staff holidays accrual
• Prepare and book entries for payroll related activities in accounting system
• Prepare payroll related contracts, maintain templates for each jurisdiction with the help from inside/outside legal counsel
• Assistance with all internal and external HR-related matt

• Minimum of 1-2 years of experience in the payroll/accounting/finance field. Experience with payroll software or HRIS is a plus
• Proficiency in English at a minimum B2 level; knowledge of additional languages is an advantage

• Strong knowledge of Excel, including formulas, pivot tables, and data analysis; familiarity with other financial or payroll tools is beneficial
• Proactive mindset with strong analytical skills and attention to detail
• Excellent time management and organizational skills, with the ability to prioritize tasks effectively and meet deadlines
• Ability to work independently and efficiently in a fast-paced, dynamic environment while handling multiple tasks
• Understanding of data confidentiality and compliance with payroll regulations and labor laws

• Screen Call: Video call with member of the Talent Team - 20 minutes
• 1st Stage: Video call/in-person meeting with the Payroll Team - 30 minutes
• 2nd Stage/Final Stage: Video call/in-person meeting with the Payroll Team and VP of Accounting & Controller

Inclusive workforce

At Fresha, we are creating a culture where individuals of all backgrounds feel comfortable.

We want all Fresha people to feel included and truly empowered to contribute fully to our vision and goals. Everyone who applies will receive fair consideration for employment.

We do not discriminate based on race, colour, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying.

If you have any accessibility requirements that would make you more comfortable during the interview process and/or once you join, please let us know so that we can support you.