Executive Assistant

The primary responsibilities of the Executive Assistant at Garney Construction include managing the calendars of the executive leadership team, assisting in meeting coordination including agendas and logistics, and handling travel logistics. This role is essential for ensuring that the executives are well-prepared and organized, making it a vital position within the company.

To be considered for the Executive Assistant position at Garney Construction, candidates should exhibit a proactive attitude and possess excellent communication skills. While a bachelor’s degree is preferred, it is not mandatory. Experience in similar roles or within the construction industry can enhance your candidacy, but we encourage all motivated individuals to apply.

Garney Construction seeks a mid/entry-level candidate for the Executive Assistant role, so prior experience is preferred but not strictly required. This implies that we are open to individuals who may have the right skills and a strong willingness to learn. This is a great opportunity for anyone looking to kick-start their career in a supportive environment.

Essential skills for an Executive Assistant at Garney Construction include excellent written and verbal communication, discretion in handling confidential information, the ability to prioritize tasks effectively, and proficiency in the Microsoft Office Suite. A calm and adaptable demeanor is crucial, as this role involves working in a fast-paced environment.

Garney Construction provides a range of attractive benefits for the Executive Assistant role. These include an Employee Stock Ownership Program (ESOP), health and dental plans, a 401k retirement plan, flex spending accounts, and ample paid time off. Additionally, employees can access a wellness program and an Employee Assistance Program for enhanced well-being.

When prioritizing tasks for multiple executives, it's essential to assess the urgency and importance of each request. Use a calendar management tool to visualize their schedules and remember to communicate effectively with your executives to confirm priorities. Flexibility and adaptability are key, as priorities may shift rapidly.

Handling last-minute scheduling conflicts requires quick thinking and excellent communication. Explain how you analyzed the situation, perhaps identifying alternative meeting times or putting together contingency plans, and relayed the changes effectively. This showcases your problem-solving skills and ability to remain calm under pressure.

Discuss your experience with scheduling tools like Microsoft Outlook or Google Calendar and highlight any additional tools you find useful for meeting coordination or project management. Showing that you stay updated on technological advancements will illustrate your commitment to efficiency and organization.

Maintaining confidentiality is paramount in an Executive Assistant role. Talk about your understanding of sensitive information and share best practices, such as limiting access to confidential data, using secure channels for communication, and always respecting privacy in your dealings with others.

Reflect on Garney's values and mission that resonate with you. Discuss your interest in the construction industry, along with how their commitment to a diverse workforce and employee development aligns with your professional aspirations. Personalizing your response can help demonstrate your genuine interest in the company.

Your communication style is critical in an Executive Assistant role. Emphasize your clarity, conciseness, and professionalism. Provide examples of how you tailor your communication depending on the audience—this ability to adapt is vital in a multi-layered executive environment.

Managing stress is essential for productivity. Share your techniques such as prioritizing tasks, taking breaks, and staying organized. Mention any tools or methods you utilize to maintain focus and calm during hectic times, ensuring that you can continue to support your executives effectively.

If you have experience in the construction industry, share relevant insights. If not, explain your interest in it and how your skills are transferable. For example, discuss how your organizational and multitasking abilities would be applicable to the fast-paced and dynamic nature of construction.

Provide an example that highlights your commitment to exceeding expectations. Discuss how you actively listened to the other party's needs, took initiative in addressing concerns, and followed up to ensure satisfaction. This reflects your understanding of the importance of customer service in supporting executives.

Demonstrate your commitment to ongoing learning and adaptability by mentioning subscriptions to relevant industry publications, participating in webinars, or joining professional networks. Staying informed about new technologies can significantly enhance your efficiency and efficacy in the role of an Executive Assistant.