Project Manager (EL1)

A Federal Government client is seeking Project Managers (EL1) to plan and manage the delivery of projects of the department.

Estimated start date Tuesday, 01 July 2025

Initial contract duration 12 Months

Experience level Manager - EL1 equivalent

Location of work ACT, QLD, VIC

Working arrangements type Hybrid

Working arrangements

The agency requires these services at the agency's premises in: Brisbane, Canberra or Melbourne Only candidates submitted for the location advertised in the RFQ can be evaluated. The expectation is the contractor will be in the office for first 6 weeks before a hybrid flexible working arrangement will be considered. WFH arrangements are usually a minimum of 3 days/week onsite, unless otherwise agreed by prior arrangement.

Maximum hours 40 hours per week

Security clearance Must be an Australian Citizen and able to obtain Baseline

Project Management professionals plan and undertake administration of a specific project. Theyoversee the purpose and status of the project and ensure all project goals and timeframes aremet. Project Managers support the agency by ensuring the high quality and consistent delivery of projects.Working under the broad direction of senior staff, they are responsible for managing the design, planning, development, implementation and evaluation of project outputs. They liaise and workwith key stakeholders to foster partnerships, provide strategic advice and optimise the effectiveness of projects in their area of responsibility. In performing a leadership role, they support innovation, changes in workplace practices and organises work in the context of competing priorities and strategic direction.

Key duties and responsibilities

Duties may include some or all of the following:

• Manage, deliver and monitor projects that may have an organisation-wide impact
• Develop, manage and implement project plans and schedules in accordance with the
• Agency's project management framework and consider project interdependencies
• Collaborate with staff in immediate work area and with internal and external stakeholders
• Contribute to project design, governance arrangements and operational integration
• Ensure project deliverables and milestones are met on time and within budget
• Coordinate strategic planning for longer term project initiatives
• Lead and manage staff and manage performance, attendance and health and wellbeing
• Develop staff capability through coaching, mentoring and succession planning
• Provide expert advice and feedback to stakeholders and the agency's executive
• Research, review and evaluate projects in specific operational or technical areas
• Report on project outputs to stakeholders, and oversee regular project reporting including status updates and exception reports
• Prepare and review written material including business cases, plans, reports and executive briefs and corporate documentation
• Undertake budget management, monitor expenditure and oversee procurement and contract management
• Identify, assess, manage, escalate, report and monitor project risks, issues and benefits, including developing treatment strategies
• Analyse project performance and coordinate quality management to ensure that project deliverables are fit for purpose and meet client needs
• Support innovation, manage and lead change and significantly contribute to business improvement strategies
• Develop and manage key stakeholder relationships and expectations to deliver projects
• Represent the work area or agency at external and cross agency forums, including conferences and meetings
• Exercise delegations appropriate to role in accordance with legislation and guidelines.

Technical skills Prior experience within government or similar large-scale organisation preferred.

Criteria The buyer has specified that each candidate must provide a response to each criterion. Each response is limited to 3000 characters.

Essential criteria

1. Financial management: Level 4 (SFIA)

Monitors and maintains financial records to agreed requirements for compliance and audit. Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting. Collates required financial data and reports for analysis and to facilitate decision-making.

2. Organisational change management: Level 5 (SFIA)

Develops the change management approach and a change management plan in collaboration with sponsors, users and project teams. Creates and implements action plans to ensure everything is ready for the change before going live. Acquires change management resources and develops their capabilities to deliver the required changes.Gathers feedback to allow timely improvements to the change management plan and approach. Assesses risks and takes preventative action. Develops and communicates tailored change management plans for senior stakeholdergroups. Provides guidance and makes suggestions to support change sponsors.

3. Project management: Level 5 (SFIA)

Takes full responsibility for the definition, approach, facilitation and satisfactory completion of medium-scale projects. Provides effective leadership to the project team. Adopts appropriate project management methods and tools. Manages the change control process and assesses and manages risks. Ensures that realistic project plans are maintained and delivers regular and accurate communication to stakeholders. Ensures project and product quality reviews occur on schedule and according to procedure. Ensures that project deliverables are completed within agreed cost, timescale and resource budgets, and are formally accepted, by appropriate stakeholders. Monitors costs, times, quality and resources used and takes action where performance deviates from agreed tolerances.

4. Requirements definition and management: Level 4 (SFIA)

Defines and manages scoping, requirements definition and prioritisation activities for initiatives of medium size and complexity. Contributes to selecting the requirements approach. Facilitates input from stakeholders, provides constructive challenge and enables effective prioritisation of requirements. Establishes requirements base-lines, obtains formal agreement to requirements, and ensures traceability to source.

5. Stakeholder relationship management: Level 5 (SFIA)

Identifies the communications and relationship needs of stakeholder groups. Translates communications/stakeholder engagement strategies into specific activities and deliverables. Facilitates open communication and discussion between stakeholders. Acts as a single point of contact by developing, maintaining and working to stakeholder engagement strategies and plans. Provides informed feedback to assess and promote understanding. Facilitates business decision-making processes. Captures and disseminates technical and business information.

Desirable criteria

1. Performance management: Level 4 (SFIA)

Provides operational direction, support and guidance to assigned colleagues. Allocates routine tasks or project work, in line with team objectives and individual capabilities. Monitors quality and performance against agreed criteria to make learning recommendations or to escalate concerns. Coaches colleagues in developing target skills and capabilities in line with team and personal goals. Facilitates effective working relationships between team members.

Additional Requirements

1. Updated CV
2. Client has specified that each candidate must provide a response to each criterion. Each response is limited to 3000 characters.
3. A security clearance may be required for this role. Does the candidate have the ability to obtain and maintain a Baseline clearance if required?
4. Provide details (e.g. manager, branch) of candidate's previous worked history either as a contractor or employee for the Buyer including its former agencies such as the Department of Human Services.
5. Provide contact details of 2 x referees for each candidate. Must include 1 x current or recent manager.