Our Company 

Founded in 2022, GreenLite is revolutionizing development in America by streamlining the collaboration between developers, builders, and local regulatory authorities. GreenLite’s software powers its Private Plan Review offering, serving many of the nation’s largest public retailers, developers, and production home builders. By leveraging GreenLite’s technology, its customers save months on each project, significantly accelerating their timelines and staying within budget.

GreenLite is founded by experts in technology, development, and within the AEC (Architecture, Engineering, and Construction) industry, and backed by leading venture capital firms. GreenLite is at the forefront of the privatization of construction permitting and plan review, reshaping a multi-hundred billion dollar industry. 

GreenLite has raised nearly $40M from the country’s leading venture capital investors, including Craft Ventures, who led GreenLite’s $28.5M Series A. We’re well capitalized to achieve our mission of revolutionizing the plan review and construction permitting process across the country.

The Role

GreenLite is seeking a Permit Coordinator to support the Operations team. In this role, you’ll prepare, assemble, and submit commercial building permit applications, track submission progress, and assist with administrative tasks such as updating project statuses and managing files in our proprietary software, and ad-hoc regulatory research. You’ll interact regularly with the Permit Operations team, clients, and local city/county building departments.

Role Type: Hybrid NYC 

At GreenLite, we place value in our in-office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace 3 days per week (T,W,Th) to enable balance for our teammates while keeping GreenLite’s goals top of mind.

What you’ll be doing  

On any given day, you can expect to do the following key activities:  

• Plan and Documentation Review: 

  • Prepare and submit permit applications, including detailed project plans, environmental impact assessments, and other necessary paperwork. 

  • Review plan packages for completeness and accuracy, organize compliance documentation, and ensure all materials are current, accurate, and properly filed. 

  • Maintain project trackers, portals, and file systems, ensuring all documentation is organized, up-to-date, and easily accessible.

• Jurisdiction and Client Coordination:

  • Interface with Authorities Having Jurisdiction (AHJs) and client-side design teams to clarify and collect plan submission requirements. 

  • Track and follow up on application status, proactively addressing any potential delays or issues.

  • Communicate with local governments and regulatory bodies to verify and stay informed about current zoning ordinances, building codes, and other regulatory requirements.

• Submission Support: 

  • Support the preparation and organization of plan packages and related documents for submission to local authorities. 

  • Assist with permit filings, handle client communications regarding permit-related inquiries, and provide regular project updates to stakeholders.

How you’ll be evaluated  

We will define specific goals together for your first 30, 60, and 90 days: 

• Supporting and executing project level requests from the project manager

• Collect necessary documents from internal and external sources (clients) using software and email to complete and submit permit applications to local and state government agencies.

• Continuously monitor submitted applications and communicate timelines and estimated approval dates to ensure prompt processing and approval.

• Contacting local jurisdictions to verify research and ensure that the client's project permitting process aligns with online information, including any additional forms or fees.

• Maintain up-to-date, organized trackers/softwares/file storage systems that provide the latest permit submission information by collaborating with the GreenLite’s Project Manager(s) and Review Lead(s).Supporting and executing project level requests as directed by the project manager.

• Collaborating with Project Managers and Review Leads.

What we’re looking for 

• 1+ years of experience in commercial permit coordination

• Experience in administration, project coordination, or clerical work

• Background in permitting, construction, government administration, regulatory administration, real estate, or related fields

• Strong communication and organizational skills, and attention to detail

• Ability to manage priorities in a fast-paced environment

• Familiarity with tools like AirTable, Salesforce, Notion, G-Suite, and a willingness to learn new software

Our Benefits and Perks Package

• Competitive salary

• New hire stock equity packages

• Annual bonuses based on performance and delivering results

• Medical, dental, and vision insurance plans

• 401(k) savings plan

• Employee wellness program

• Home productivity stipend

• Team building events

• Unlimited PTO policy

Equal Opportunity Statement 

GreenLite values people from all walks of life and professional backgrounds. We understand not everyone will meet all the above qualifications on day one. That's okay. If you’re passionate about the construction industry or solving the housing crisis in America, and want the opportunity to grow in your career, we encourage you to apply.

GreenLite is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.