Executive Assistant

The Executive Assistant at JDE Peet's will provide exceptional administrative support primarily to the General Manager and the Australian Leadership Team. This includes coordinating meetings, creating reports and presentations, and managing travel arrangements. You're also involved in planning and delivering key projects and corporate events, ensuring everything runs smoothly.

To apply for the Executive Assistant role at JDE Peet's, candidates are ideally expected to possess a bachelor's degree in business administration, communications, or a related field. Strong organizational and time-management skills, along with proficiency in Microsoft Office Suite, are also crucial for success in this position.

Absolutely! JDE Peet's is committed to the personal growth of its employees. As an Executive Assistant, you'll have access to various learning and development programs, paving the way for career advancement and skill enhancement as you support the Australian Leadership Team.

The work environment at JDE Peet's is vibrant and inclusive, based out of our head office in North Sydney. As part of our team, you'll enjoy a hybrid work model, be supported through extensive onboarding, and benefit from our commitment to sustainability and team engagement activities including delicious on-site beverages!

As an Executive Assistant at JDE Peet's, you'll enjoy several perks, such as hybrid working options, access to special event leave, coffee and tea on-site, and the chance to purchase additional annual leave. Plus, you'll be part of a company that values diversity and personal development.

To prioritize tasks effectively, I assess their urgency and importance. I use tools like to-do lists and calendar reminders, and I’m always ready to adapt priorities based on urgent requests or shifting business needs, ensuring the Leadership Team’s schedules align with the day’s most critical tasks.

In my previous role, I managed an important corporate event with a tight deadline. I communicated with multiple stakeholders, developed a project timeline, and delegated tasks effectively. By staying organized and regularly updating the team, we delivered a successful event on time, showcasing my project management skills.

I understand the importance of discretion in handling confidential information. I ensure that sensitive documents are stored securely and only share information on a need-to-know basis. Additionally, I follow company policies strictly to maintain trust and protect sensitive data.

I utilize Microsoft Office Suite, particularly PowerPoint for presentations and Excel for data reports. I find that organizing data clearly and visually is key to effective communication, and I often seek feedback to enhance the quality and clarity of my work.

My communication style is clear and concise, focusing on being supportive and proactive. I adapt my style to suit the audience, whether I'm talking to executives or external stakeholders, to ensure all communications are effective and establish strong working relationships.

I prepare for a meeting by gathering relevant documents, setting clear agendas, and ensuring all participants are informed about the meeting's purpose. I also anticipate questions that may arise and prepare answers or additional data as necessary, fostering a productive discussion.

I manage stress through effective time management and by breaking larger tasks into manageable pieces. I also practice self-care outside of work to stay balanced and maintain a positive attitude, which helps me remain focused and productive even under pressure.

I'm motivated by the opportunity to support a dynamic leadership team and contribute to the overall success of the organization. Knowing that my efforts help improve efficiency and facilitate important decisions makes me passionate about my role.

I use a combination of digital tools and traditional methods like calendars and planners to keep organized. Regularly reviewing and updating my to-do list, setting reminders, and utilizing project management software helps me keep track of deadlines and priorities efficiently.

I believe the most important skill for an Executive Assistant is outstanding organizational ability. This skill enables an assistant to juggle multiple responsibilities, deadlines, and priorities effectively, which is essential in supporting the leadership team and ensuring smooth operations.