Project Administrator

To apply for the Project Administrator position at Kimley-Horn, you need a high school diploma or equivalent and ideally some experience in an administrative role, although 0 years of specific experience is acceptable. Outstanding organizational and communication skills, as well as proficiency in MS Office, are also essential. Those who can manage multiple tasks effectively will excel in this role.

As a Project Administrator at Kimley-Horn, your main responsibilities include assisting Project Managers in drafting proposals, scheduling outings, and facilitating client communications. You will coordinate project submittals, develop work plans, track progress, and document deliverables. As you become more familiar with the role, you'll also research permitting requirements and engage with agency personnel.

Kimley-Horn places a strong emphasis on professional growth and development. In the Project Administrator role, you will be encouraged to take on additional responsibilities as you progress. The company’s supportive culture fosters learning, and employees benefit from robust training programs and mentorship opportunities aimed at helping you advance your career.

The Project Administrator position at Kimley-Horn is primarily based in Celina and involves a fair amount of in-office collaboration. While remote work policies may vary, the nature of the job emphasizes working closely with teams and clients on-site to ensure effective communication and project management.

The company culture at Kimley-Horn is centered around people and success. Employees, including Project Administrators, enjoy a collaborative environment that prioritizes everyone’s growth. The commitment to quality customer service and an employee-centric approach is a hallmark of our workplace, reinforcing why Kimley-Horn is consistently recognized as one of the best companies to work for.

Highlight any previous administrative experience you have, even if not directly in project administration. Discuss your skills in managing tasks, using office software, and supporting teams, as these are crucial to the role.

Explain your method for prioritization, such as using tools or techniques you’ve found helpful. Provide examples of how you have successfully managed competing deadlines and commitments in the past.

Discuss your communication style and any specific tools you use to keep everyone informed. Offer examples of how you’ve handled communication challenges and how you ensure clarity in your messages.

Share your proficiency in MS Office and any other project management or communication tools you have experience with, explaining how they will help you excel in this role.

Outline your problem-solving skills and ability to adapt. Discuss how you would communicate changes to stakeholders and the steps you’d take to keep projects on track.

Provide a specific instance where your attention to detail made a difference in the quality of work, discussing the steps you took to ensure accuracy in your proofreading and editing process.

Describe your method for organizing and keeping track of project documents, including any filing systems or digital tools you prefer to use to ensure accessibility and efficiency.

Discuss your teamwork and interpersonal skills, including examples of how you foster collaboration within a team, overcome conflicts, or support your colleagues’ success.

Share your insights on the key attributes of a successful Project Administrator, including organizational skills, communication abilities, proactive problem-solving, and a strong client focus.

Express your enthusiasm for Kimley-Horn’s culture and values, linking your career goals with the opportunities that this position offers, and emphasizing how you want to contribute to the company's success.