Job details

Graduate Program Advisor

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It’s a great time to join Marymount University! We are looking for faculty and staff who are passionate about providing excellent service to ensure a high quality student experience and collaborative working environment.

Title: Graduate Program Advisor

Direct Supervisor: Assistant Director of Graduate Programs, College of Business, Innovation, Leadership, and Technology

Status: Full time, Exempt

No. Direct Reports: 0

Target Weekly Hours: 40

Location: Ballston

Benefits Eligibility: Yes

Job Profile Summary

The Graduate Program Advisor focuses on guiding master’s students through their academic programs, including managing registration, enrollment, and curriculum planning. This role develops and implements advising processes, tracks student progress, and collaborates with faculty, directors, and external partners to optimize program delivery. Key responsibilities also include analyzing enrollment data, recommending scheduling improvements, and addressing student issues in collaboration with other university departments to ensure student persistence and satisfaction.

Major Duties and Responsibilities

Student Registration and Enrollment

Manage the registration process for all BILT graduate students.

Ensure graduate students are properly enrolled in required courses and assist in course selection for degree progression.

Oversee enrollment, course progression, and handbook updates for the MBA program (approximately 70 students).

Oversee enrollment, course progression, and handbook updates for the Graduate IT programs (approximately 130 students).

Oversee enrollment, course progression, and handbook updates for the Graduate Interior Architecture and Design (IAD) programs (approximately 60 students).

Manage communications with new and current undergraduate students regarding course enrollment and program completion requirements.

Student Retention

Coordinate advising processes with School Directors, ensuring best practices and continuous efficiency improvements.

Develop and manage advising guides for both students and faculty.

Track graduate student progress to ensure timely degree completion and provide proactive support to at-risk students.

Curriculum and Scheduling

Collaborate with Associate Deans and School Directors to address graduate scheduling issues and curriculum updates.

Create and analyze program enrollment reports to provide data-driven recommendations on course scheduling and curriculum improvements.

Manage the evaluation and transition process for students moving from undergraduate to graduate programs.

Graduate Student Orientations

Assist School Directors in planning and executing graduate student orientation programs.

Cross-Departmental Collaboration

Partner with Graduate Admissions to support the student application and enrollment process.

Work collaboratively with key university offices, including Registrar, Student Accounts, Financial Aid, and the Academic Hub, to resolve student concerns related to financial aid, enrollment, and academic standing.

Attend enrollment meetings with external partners to ensure streamlined program operations and support for online and hybrid graduate students.

Communication, Marketing, and Collaboration

Support internal and external communication efforts, ensuring timely updates and dissemination of critical program information.

Collaborate with university departments and external stakeholders on graduate program initiatives.

Ensure accuracy and consistency in student communications related to advising, registration, and curriculum updates.

General Administrative Assistance

Provide administrative support for advising, scheduling, and program coordination.

Maintain a welcoming and professional office environment conducive to student engagement and success.

Job Requirements

Education

Bachelors degree required
Graduate degree in data or analytics field preferred.

Experience

2 to 5 years of related experience

Licenses or Certifications

None

Financial Responsibility

Makes financial decisions within University or accepted accounting guidelines, including review of financial reports, purchasing decisions, contract review/negotiation, etc. 

Supervision

Special Knowledge

Knowledge of Workday preferred

Knowledge of Microsoft Office suite required.

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission.  The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission.  For more information, please visit:  https://marymount.edu/student-life/health-wellness/title-ix-2/

Average salary estimate

$60000 / YEARLY (est.)

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$50000K

$70000K

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What You Should Know About Graduate Program Advisor, Marymount University

Join Marymount University as a Graduate Program Advisor and become part of a vibrant community dedicated to student success! In this full-time role, you will work under the guidance of the Assistant Director of Graduate Programs within the College of Business, Innovation, Leadership, and Technology. Your main goal will be to help guide master’s students through their academic journey, ensuring a seamless registration process and supporting their curriculum planning. With your expertise, you'll develop advising procedures that enhance student engagement and success. Collaborating with faculty and directors, you'll play a crucial role in tracking student progress and recommending improvements based on data analysis. Your responsibility will also span overseeing the enrollment of approximately 260 graduate students across several programs, ensuring that they have a clear path to graduation. Beyond administrative tasks, you’ll have the opportunity to make a real difference in students’ lives by addressing their concerns and providing guidance throughout their educational experience. Being part of Marymount means a commitment to excellence, teamwork, and the cultivation of a supportive learning environment. If you have a passion for education and a knack for student engagement, we’d love to have you on board to further enrich our community!

Frequently Asked Questions (FAQs) for Graduate Program Advisor Role at Marymount University

What responsibilities does a Graduate Program Advisor at Marymount University have?

As a Graduate Program Advisor at Marymount University, several key responsibilities are associated with this role. You will manage the registration process for graduate students, ensuring that they are enrolled in the correct courses for their degree programs. Furthermore, you will track their academic progress and assist in course selection while developing advising guides and strategies to facilitate timely degree completion. You'll also collaborate with various university departments to address student concerns and improve program delivery.