Executive Administrative Assistant (Experienced Level)

Michelin is hiring!

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THE OPPORTUNITY

Assist the Plant Manager, Facility Personnel Manager and the management team in the execution of their activities. Assist the team with administrative operations to include:  HR tasks, purchasing, travel, organization of meetings, events & document management.

WHAT YOU WILL DO

Handles all team members requests within the deadlines and according to priorities, redirects with the Facility Personnel Manager if necessary 
•    Assists with the Personnel administration: recordings and specific tasks within the deadlines (required trainings, new hire welcome, departures, etc.)
•    Coordinates recurring meetings (planning and logistics) and other meetings on request from team members and respects the organizational timing and books meeting rooms accordingly, sends invitations to participants, forwards the agenda and venue.
•    Coordinates team events.

Purchase Management:
•    Handles purchasing (orders and purchase orders) for the department through systems according to the needs and specific requests.
•    Handles purchase orders and forwards invoices to external service provider.
•    Applies Purchase rules and educates the team.
•    Validates invoices without purchase orders.
•    Monitors the budget of external purchases (supplies, providers ...).

Relay for Information:
•    Relays information for the proper functioning of the department: distributes information via the Manager and/or by e-mail with the appropriate distribution lists and/or ensures the update of the bulletin board when necessary.
•    Distributes department and company information.
•    Updates the various lists (distribution lists, organizational charts…).

Welcome and Service:
•    Welcomes each visitor, redirects, and responds to needs.

WHAT YOU WILL BRING

•    Associate’s Degree / Bachelor’s Degree or equivalent experience preferred.
•    Experience as an Administrative Assistant.
•    Experience handling office operations.
•    Able to maintain a high-level of confidentiality.
•    Strong interpersonal and organization skills.
•    3-5 years business experience supporting a management team as an Admin Assistant is helpful.
•    Highly organized, with strong time leadership skills and an ability to handle tight deadlines and adapt to changing priorities and deadlines.
•    Ability to prioritize, complete multiple assignments and monitor workflow required.
•    Strong written and verbal communication skills required.
•    Strong planning, organizational, interpersonal, and analytical skills including attention to detail.
•    Proficient skill level (proven experience) in Outlook, Teams, Microsoft Word, Excel, O365 and PowerPoint required.
•    Willingness to work onsite 5 days/week.

Inspire Motion for Life: Apply Today!

As the leading mobility company, we work with tires, around tires and beyond tires to enable Motion for Life. Dedicated to enhancing our clients’ mobility and sustainability, Michelin designs and distributes the most suitable tires, services and solutions for our customers’ needs. Michelin provides digital services, maps and guides to help enrich trips and travels and make them unique experiences. Bringing our expertise to new markets, we invest in high-technology materials, 3D printing and hydrogen, to serve a wide a variety of industries—from aerospace to biotech. Headquartered in Greenville, South Carolina, Michelin North America has approximately 23,000 employees and operates 34 production facilities in the United States and Canada.

MICHELIN® tires have been ranked the #1 Tire Brand across major categories and segments by industry experts and consumers alike. For nearly three decades we’ve been recognized for our achievements in Customer Satisfaction, Performance, Durability, Technology and Innovation.

Michelin cares for the personal and professional development of its employees. We support career advancement through various options, which include: skill and career development, training, career exploration and work with cross-functional teams. We offer the possibility of a varied and fulfilling career path in an environment where unique contributions are valued.

Michelin offers 10 Business Resource Groups (BRGs) which are all-inclusive groups created and led by employees who have shared life experiences across various diversity dimensions. Each group supports business strategies and initiatives along with meeting the needs of members. The goal of each group is to help employees feel welcome and included, support employee engagement and encourage professional development. BRGs also provide cross-cultural support, career management resources and opportunities for community involvement.

Michelin provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. Consistent with these obligations, Michelin also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs. If you need accommodation for any part of the employment process because of a disability, please contact us at accommodations@michelin.com.

This position is not available for immigration sponsorship.

Get in the driver’s seat and be on your way to a meaningful professional journey!