Senior Development Associate

Women are incredible. That’s the motivating idea behind everything we do at MSI United States, a US 501(C)(3) that supports MSI Reproductive Choices, an international non-governmental organization (INGO). We’re on a mission to become the world’s largest INGO focused on women’s empowerment, and we’re doing it by making reproductive choice accessible for everyone who wants it. Our role in the US is to find more donors at every level of giving who agree that women should have the right and the ability to decide for themselves if and when to have a child. We need expert fundraisers, marketers, digital innovators, and more to join our growing team and fight for women to take control of their bodies and lives.

The Senior Development Associate is a highly motivated team player who will support the President of MSI-US and other MSI-US senior leaders with organizational and project management tasks.

This individual manages and supports critical administrative aspects of MSI-US’s work such as donor stewarding; serving as the main point-of-contact for the US Board; drafting, editing, and flagging important inbound and outbound communications; supporting MSI-US event logistics and special projects; facilitating meetings and agendas and ensuring clear notes are taken; and supporting senior US leaders who wish to schedule with the President.

The Senior Development Associate reports directly to the President, MSI US. They will work closely with US organizational leadership and staff, as well as Global Funding Department and Global Support Office colleagues, to ensure a supportive and well-organized work environment. This is a full-time role based out of the Washington, DC office with the possibility of some remote work.

Donor Stewarding Support

• Ensure any donor communication received is flagged for the President and the related Global Funding leader immediately, and that the communication is responded to as quickly as possible.
• Set and update donor communication calendar blocks for the President, drawing together donor communication materials for her review, approval, and sending.
• Work with Global Funding leaders to ensure any respective tracker(s) are updated and that the donor communication is logged into the Client Relationship Management (CRM) tool.
• Prioritize donor communication timelines and responses, scheduling phone calls, meetings, lunches, etc. in a timely manner.

Executive Administration Support

• Handle and prioritize MSI-US Board administration such as requesting and compiling information for regular Board Books; scheduling regular board meetings; facilitating travel and lodging requests for the board, and assisting with processing relevant expense reports; and managing incoming and outgoing communications regarding the MSI-US Board.
• With access to the President’s calendar, assist team members inquiring about the President’s availability and help schedule meetings, travel, work time, and other logistics as requested.
• Help flag priority communications for and requests of the President, and support the drafting and sending of responses and ensuring follow-up.
• Create and submit expense reports and ensure clean record keeping of hard copy receipts.

Administrative Support

• Maintain and refine, where appropriate, communication and task-tracking processes between the President’s Office and Global Funding Team members.
• Plan and coordinate travel (itineraries, air and ground transportation, hotels, visas, etc.) as needed for the President, senior US leaders, and/or when asked, for strategic leadership team members visiting the US.  
• Draft and edit agendas, correspondence, communications, presentations, and other documents as requested. Ensure clear and consistent formatting, voice, and style; Ensure relevant pre-meeting briefing documents are gathered and shared in a timely fashion.
• Organize and maintain files and records, ensuring confidentiality and security of sensitive information.
• Assist in researching, developing, planning, and executing events, special projects, and other initiatives as directed by the President or other senior US leaders.
• Support the President and senior US leaders in actively drawing together teams based in different countries, ensuring we exemplify consideration and respect around our colleague’s different languages, cultures, time zones, holidays, etc.  
• Serve as meeting secretary as requested, attending virtual and onsite meetings to record clear and concise minutes and manage logistics for the US leadership team, MSI US Board, Global Funding Leadership Team, and other meetings as needed.
• Support logistics and planning of all Global Funding and US team retreats and events, including ordering catering, coordinating hotel blocks, and formulating clear notes for follow-up action and sharing.

Other duties as assigned

Experience

• 3 - 5 years of work experience in a non-profit organization supporting the administration and logistics of fast-moving fundraising projects.
• Experience switching between tasks of different nonprofit fundraising teams and global time-zone-based teams.
•  A bachelor's degree or equivalent degree or experience required. 
• Experience working within reproductive health, international development, public health, or other related sectors preferred.

Skills

• Excellence in time management, organization, self-motivation, and written and verbal communication.
• An understanding of fundraising, donor cultivation, and donor stewardship.
• Proficiency in Microsoft Suite programs and ability to utilize technology to streamline the cleanup and dissemination of information.
• Detail-oriented task management skills with the ability to work quickly and efficiently.
• Strong project management skills, including the ability to manage multiple priorities, meet deadlines, and deliver high-quality work.
• Ability to work independently and as part of a team, collaborating with colleagues across different departments and time zones.
• Ability to manage and maintain confidentiality, ensuring sensitive and private information is managed properly.
• Commitment to MSI-US' mission and values, including a deep understanding of and respect for women's rights and reproductive health.

This position is full-time and salaried at $70,000 - $80,000 per year. The exact salary will depend on the desired work hours of the candidate as well as their background and experience.

You will also receive an excellent package of benefits that is second to none in the non-profit marketplace today. Beyond being very competitive in our salaries in any of the areas where we have team members, we offer - 

• 100% employer-paid medical, dental, and vision insurance for employees and their dependents, including spouses, dependent children, and domestic partners.
• 100% employer-paid individual insurance coverage for Short-Term & Long-Term Disability, Life Insurance, and AD&D
• 25 days of annual leave, 15 days of sick leave, and paid parental, family, and other types of leave
• 5% employer contribution to a 403(b) retirement plan with no matching requirements on your part.
• And more!

All your information will be kept confidential according to EEO guidelines.

MSI US is committed to providing equal employment opportunity for all persons in all aspects of employment, regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information, or any other protected status.

For more information about MSI United States, please visit our website at www.msiunitedstates.org