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Administrative Functional Support 4

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RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems has an opening for an Administrative Functional Support 4 to support our Lab Test and Evaluation team. This position will be located in Oklahoma City, OK.

In this role, you will provide comprehensive administrative assistance to the Director of Lab Test. In this role, you will be integral in supporting the leadership team in achieving departmental objectives through efficient administrative operations and coordination. You will perform a variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. You will be responsible for compiling and generating reports, statistics, timelines, tables, graphs, correspondence and presentations.

What You’ll get to Do:

Provide administrative support to the Director of Oklahoma City Lab Test Center and Department Managers.
Review drafts and finished documents for appropriate grammatical usage
Properly handle high-level and confidential/proprietary information
Concur travel booking, expense reports, outlook calendar meeting coordination and planning
Coordinate and track training certifications for the Test Center
Maintain departmental org chart
Track progress of and ensure management accountability of brief flow-downs
Maintain action items and notes during meetings
Organize and reserve conference rooms, plan beverage and meals as needed
Run the computer and agenda for daily staff meetings as necessary and other leadership level meetings
Maintain building office supplies and any supplies the leadership team needs to complete their daily tasks
Assist as needed with new employee onboarding
Answers questions relating to office operations and established policies and procedures
Coordinate large and high-level meetings

You may be successful in this role if you are able to:

You excel at anticipating the needs of the director and being proactive in action
You are committed to maintaining confidentiality of sensitive information
You enjoy contributing to a positive work environment with ever changing priorities
You take pride in attention to detail and accurate documentation

Basic Qualifications:

Must have a High School Diploma or GED equivalent and 6 years additional education and/or related experience
Professional experience with MS Office tools including Outlook, PowerPoint, Excel and Word for creating complex presentations, creating/maintaining spreadsheets, maintaining calendar systems and preparing professional correspondence, etc.
Must have ability to obtain and maintain a DoD Secret Clearance or higher and Special Program Access (PAR) within a reasonable period, as determined by the company to meet its business needs
Ability to prioritize and adjust tasks to accomplish the project result
Ability to make decisions which have impact on the organization’s credibility, operations and services
Able to understand and execute on sequence of operations or action to be taken

Preferred Qualifications:

Expert proficiency with MS Office tools – including word, PowerPoint, and Excel
Experience working with travel agencies and/or Concur travel booking and submitting expense reports
Experience with Outlook calendar meeting coordination and planning
Experience with purchasing tools (iBuy, SAP, or similar)
Excellent communication, interpersonal skills, and the ability to interface with all levels of employees and management

What we offer:

We offer flexible work arrangements, 9/80 work schedule with every other Friday off, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do.

Salary Range: $52,900.00 - $88,100.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Average salary estimate

$70500 / YEARLY (est.)

min

max

$52900K

$88100K

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What You Should Know About Administrative Functional Support 4, ngc

Are you ready to step into an exciting role at Northrop Grumman as an Administrative Functional Support 4? Located in Oklahoma City, OK, this position provides a unique opportunity to contribute to our Lab Test and Evaluation team. You'll be at the heart of operations, offering essential administrative support directly to the Director of Lab Test and the management team. In this dynamic environment, your days will be filled with organizing schedules, coordinating travel, managing high-level documents, and maintaining an efficient workflow that keeps the team on track. You are someone who thrives on details and enjoys a mix of responsibilities—from compiling reports to supporting training and onboarding processes. The ideal candidate excels in using MS Office tools and has a knack for anticipating the needs of a busy leadership team. Additionally, you'll coordinate meetings, handle confidential information with care, and ensure that the Test Center operates smoothly. Being proactive and adaptable is key, as you'll be navigating a fast-paced environment with changing priorities. If you have at least six years of relevant experience and a passion for supporting innovative projects in aviation, this could be the perfect role for you. With Northrop Grumman, you won’t just be part of the team; you’ll be part of a legacy of innovation and excellence that’s made history and is shaping the future today. Come and be part of the adventure!

Frequently Asked Questions (FAQs) for Administrative Functional Support 4 Role at ngc

What are the responsibilities of an Administrative Functional Support 4 at Northrop Grumman?

As an Administrative Functional Support 4 at Northrop Grumman, you will be responsible for a variety of tasks that are crucial for the smooth operation of the Lab Test and Evaluation team. Your responsibilities will include administrative support to the Director and management team, managing schedules, coordinating travel bookings through Concur, and maintaining confidentiality of sensitive documents. You will also compile reports, organize meetings, and assist in onboarding new employees. Your role will ensure that the functional areas operate efficiently, contributing directly to departmental objectives.