Grants Administrator

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

• The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.

• Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

• Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or apply@nevadastate.edu.

Nevada State University invites applications for the position of Grants Administrator. The Grants Administrator will be responsible for providing sponsored program administration; assisting with proposal development; reviewing contractual agreements; preparing required financial reporting; coordinating and preparing project closeout activities; consulting on allowable expenditures; and interacting with faculty, staff, and senior officials at sponsoring agencies and collaborating institutions. This position knows and articulates policies and procedures of the university and sponsoring agencies.

Diversity and Inclusion Statement:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 45% are Hispanic, 12% are Asian/Pacific Islander, 11% are Black/African American, 25% are White, and 7% are multiracial.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community. 

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

• Assist with grant proposal development to ensure complete proposals are submitted in an accurate and timely manner.
• Work collaboratively with faculty and staff to develop timelines for activities related to the proposal.
• Understand and interpret complex proposal requirements for state, federal, and private agencies and be able to prioritize and manage updates from sponsors.
• Assist with budget development in alignment with university and sponsor policies and federal cost principles.
• Review proposals for completeness, accuracy, and compliance with campus policies and external regulations.
• Prepare required forms and enter proposals in various grant online systems.
• Create awards and grants in Workday ERP.
• Monitor financial activity on grants.
• Manage, prepare, and submit sponsor billings.
• Prepare, submit, and manage effort certifications.
• Coordinate close-out of awards/grants.
• Provide support on special projects and report requirements.
• Develop, update, and disseminate policies and procedures.
• Provide award/grant training to affected personnel.
• Participate in professional development activities.
• Prepare and submit Research and Federal Expense reports.
• Other grant related duties as required.

Required Qualifications:

• Bachelor’s degree in Accounting, Business, or relevant field from a regionally accredited institution.
• At least 2 years of related professional experience in finance, accounting, budget, grants, and/or contracts administration.
• Knowledge of Federal grant regulations and generally accepted accounting principles.
• High level of proficiency in Microsoft Office applications (Excel, Word, and PowerPoint).
• Excellent communication skills (oral and written) and ability to speak effectively to a variety of stakeholders from all different backgrounds; ability to explain complex policies and procedures clearly, effectively, and efficiently.
• Ability to work independently and contribute to a team environment while effectively managing multiple priorities and deadlines.
• Ability to exercise diplomacy and handle confidential matters appropriately.
• Strong organizational, problem solving, and project management skills.
• Knowledge of Federal Audit or Inspector General processes.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications:

• Master’s degree.
• Prior experience of two or more years working in a Sponsored Projects/Programs/Grants Office in an educational setting.
• CRA, CPRA, or CFRA certification.
• Proficient with Workday or other ERP systems common to higher education.
• Experience submitting proposals on ASSIST, Grants.gov, and/or Research.gov.
• Demonstrated experience in managing budgets.

Salary & Benefits

Budgeted salary for this position is $59,186. Nevada State University offers excellent benefits, including 17.50% retirement match, 24 annual leave days, beginning balance of 30 sick leave days, 12 paid holidays, educational benefits, and three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.

This Posting is Open Until Filled

The posting will remain open until the filled, with the first review of applications to begin on Friday, April 25 2025. Qualified individuals are encouraged to apply before April 25 for full consideration.

Special Instructions for Internal NSHE Applicants

Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the “Browse Jobs” process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at apply@nevadastate.edu.

Please upload the following documents:

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and Nevada State University;
• Names and contact information of three references (you will be notified before references are contacted).

Applications that do not include the required uploaded documents may not be considered.

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

Nevada State University