Supervisor, Accounts Payable

As a Supervisor, Accounts Payable at Omnicom Media Group, your primary responsibilities will include overseeing the accounts payable team, ensuring timely and accurate processing of invoices and payments, and resolving discrepancies as they arise. You will also be responsible for managing monthly and yearly closing activities and assisting with both internal and external audits.

To qualify for the Supervisor, Accounts Payable position at Omnicom Media Group, candidates should have a minimum of 2-3 years of supervisory experience in a high-volume accounts payable setting, knowledge of vendor and T&E procedures, and proficiency in Microsoft Dynamics D365. An Associate's degree in a related field is also required, along with strong communication and problem-resolution skills.

At Omnicom Media Group, the expected compensation range for a Supervisor, Accounts Payable is between $75,000 to $80,000 per year. Compensation is determined based on relevant experience and other job-related qualifications, so it's definitely worth showcasing your skills during the application process.

The Supervisor, Accounts Payable position at Omnicom Media Group is a hybrid role, requiring employees to work in the office three days a week while the remaining two days can be completed remotely. Specific in-office days will be discussed during the interview process, offering flexibility to align with team needs.

Omnicom Media Group offers a comprehensive benefits package for the Supervisor, Accounts Payable role, including health, vision, and dental insurance, a 401(k) plan, flexible spending accounts for healthcare and dependent care, paid vacation and personal days, and paid parental and medical leave, among others.

When discussing your experience with managing accounts payable teams, focus on specific instances where you led your team to implement new processes or improve efficiency. Highlight your leadership style and how you motivate and train your team members to ensure high performance.

To ensure accuracy when processing invoices, I double-check the details against purchase orders and receipts, utilize automated systems when possible, and maintain open communication with vendors to clarify any discrepancies early on. This method has helped mitigate errors and enhance efficiency.

Handling discrepancies in accounts payable requires a systematic approach. I first investigate the discrepancy by reviewing all relevant documentation and then communicate with the vendor or internal team to resolve the issue. It’s crucial to document the process thoroughly to prevent similar issues in the future.

I have extensive experience with software tools such as Microsoft Dynamics D365 and various accounting software. I find these tools particularly beneficial for streamlining invoice processing, tracking payments, and generating financial reports.

In a high-volume accounts payable department, I prioritize tasks by assessing their urgency and impact on the company's financial operations. I often use project management tools to track workloads and delegate tasks appropriately to ensure deadlines are met without sacrificing quality.

Ensuring compliance with accounting standards requires a thorough understanding of both internal policies and external regulations. I regularly review updated policies, provide training to staff, and implement checks and balances to ensure all transactions are compliant and properly documented.

I once identified a bottleneck in invoice processing that was delaying payments. I proposed and implemented an automated workflow that eliminated unnecessary steps, reducing processing time by 30%. This initiative not only improved efficiency but also fostered stronger vendor relationships.

To ensure timely payments to vendors, I set up reminder systems and timelines for invoice approvals, regularly monitor the payment schedule, and maintain open communication with both my team and vendors to foresee and address any potential delays proactively.

I proactively prepare for both internal and external audits by keeping detailed records, ensuring documentation is organized, and conducting regular self-audits. I also communicate with auditors ahead of time to clarify expectations and streamline the audit process.

Communication plays a vital role in my job as a Supervisor, Accounts Payable, as it helps facilitate collaboration within the team and between departments. I make it a priority to keep lines of communication open, ensuring that everyone is aligned on expectations and processes.