Program Coordinator

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Interviews: will be scheduled within two weeks after the application deadline.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.

• The hourly equivalent for this position is $37.74 - $58.55.  [OR the annual salary for this position is $78,504 - $121,788.]

• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

• Salary offers are made with consideration of the candidate’s education and experience.

Location Highlights

Pendleton, Oregon is nestled within the heart of Eastern Oregon, where the West meets modern excitement. The city was founded in 1851 by William C McKay at the mouth of McKay Creek. The area was named Pendleton around 1865 for the politician and diplomat George H Pendleton who served as a US Representative and incorporated in 1880. The city is a cultural center of Eastern Oregon, and the “Old Town” area is listed as a Historic District of the National Register of Historic Places. Pendleton is home of the Pendleton Round Up (first held in 1910), the area’s famous yearly rodeo.

Position Highlights

The Umatilla County Circuit Court in Pendleton, Oregon is hiring a Program Coordinator

In this role…

You will provide the administrative support to the court pertaining to cases related to HB4002. This position will be responsible for overseeing and managing statistical information. You will collaborate with the management team and court staff on troubleshooting and training needs. Work with supervisor to advise staff of changes to statewide law, rules, policies, and procedures. Develop and maintain knowledge of all processes within the court system.

You will also respond to inquiries from the public, litigants, and agencies. Explain and interpret policies and procedures; and check the status of the cases regarding HB4002.

Lastly, you will perform continuous reviews of the court’s data quality using the online dashboards, develop and implement reports to monitor on a daily basis, and recommend resolutions to any data issues that may arise. You will also be responsible for district wide (Umatilla and Morrow Counties) processing of set aside filings.

Assigned tasks may be changed to accommodate workload and organizational needs.  We welcome all candidates who are inspired by our work and mission. 

Application Process

• Workday times out after approximately 15 minutes of inactivity and all progress will be lost.

• REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.

• REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.

Instructions for REQUIRED Cover Letter and Work History/Resume

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.

• In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.

• Address the cover letter “To the Hiring Manager.”

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.
  
  OR
   

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a bachelor’s degree in business or public administration, behavioral or social/human services, or a closely related field.
AND
Three (3) years of increasingly responsible technical or professional-level program experience that typically supports the knowledge, skills, and abilities requirements listed for the position.

OR
Any combination of education and experience equivalent to seven (7) years of experience that typically supports the knowledge, skills, and abilities for the position.
 

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience fostering cooperative working relationships among staff, agencies, community partners, and other interested parties.

• Experience meeting with program participants and reviewing application materials to determine eligibility for entry into a program.

• Experience communicating decisions regarding the approval or denial of benefits or services and the explanation of laws, rules, or regulations.

• Proficiency using a computer to enter and retrieve data, perform research and analysis, and present findings to a supervisor or group.

• Experience developing and implementing long- and short-term goals.

• Experience with public speaking and addressing groups of various sizes.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday.  This position is eligible for overtime compensation for hours worked in excess of 40 per work week.

• Occasional after-hours or overtime work may be required.

• Frequent phone and in-person contact with people from diverse backgrounds.

• Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.

• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

• Workday related information and resources are available here.

• For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.