PCA is hiring: Executive Assistant in International Falls

The Executive Assistant at Packaging Corporation of America plays a crucial role by performing administrative duties for the mill manager and other department managers. This includes preparing materials for meetings, managing communication with internal and external stakeholders, organizing customer visits, and maintaining office files. The position is also responsible for coordinating travel arrangements and supporting various mill initiatives.

To be considered for the Executive Assistant position at Packaging Corporation of America, you should have an associate degree in an administrative assistant field or an equivalent combination of education and experience. Additionally, a minimum of three years of experience in a similar role is required, along with proficiency in Microsoft Office software and excellent organizational skills.

The Executive Assistant at PCA is integral to supporting our mission by ensuring that our operations run smoothly. By providing exceptional administrative support, you help the mill manager and team focus on delivering high-quality products and services that exceed customer expectations. Your role contributes to the efficiency and effective communication necessary for achieving PCA's vision of operational excellence.

Success as an Executive Assistant at Packaging Corporation of America requires a blend of key skills. Strong organizational abilities, attention to detail, confidentiality, and excellent communication skills are vital. Additionally, being a proactive problem solver with the initiative to handle tasks independently while collaborating with a diverse team will help you thrive in this role.

At Packaging Corporation of America, you can expect a supportive and collaborative company culture. As an Executive Assistant, you'll work with a diverse group of professionals who value teamwork and innovation. PCA promotes an inclusive work environment that encourages personal and professional growth, making it a great place to develop your career while contributing to meaningful projects.

When answering this question, focus on the aspects of PCA that resonate with your career goals and values. Emphasize your admiration for the company's commitment to quality products and customer service, and how your skills as an administrative professional align with PCA's mission.

In your response, detail a specific example where you've successfully juggled multiple responsibilities. Highlight your organizational methods and how you ensure high-quality outcomes while managing deadlines, which is crucial for success in the Executive Assistant role at PCA.

It's important to convey your understanding of confidentiality protocols. Discuss how you prioritize security and trustworthiness when dealing with sensitive information, and provide an example of a situation where you had to manage confidential data responsibly.

Highlight your proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint, as these are essential for creating reports, presentations, and other documents. If you have experience with other software relevant to administrative duties, make sure to mention those as well.

Discuss your strategies for prioritization, such as creating to-do lists, using project management tools, and assessing deadlines. Give an example of a time you effectively managed competing tasks to illustrate your organizational skillset relevant to the Executive Assistant role.

Share a specific example where you identified a problem or an opportunity for improvement and took action without prompting. This showcases your proactive nature and ability to contribute positively to the team, which is important for the Executive Assistant role at PCA.

Discuss qualities such as excellent communication skills, organizational ability, or adaptability. Explain why you believe this quality is essential for providing effective support in an administrative capacity and how it relates to the role at PCA.

Describe how you would assess the urgency of each request and communicate effectively with both parties about your current commitments. Discuss your approach to prioritizing tasks based on impact and deadlines, showing how you maintain professionalism and organization under pressure.

Talk about your methodical approach to preparing materials, such as outlining key points, researching relevant data, and tailoring content to the audience. Emphasize your attention to detail and commitment to ensuring all logistics are seamlessly planned prior to the meeting.

Share your perspective on teamwork, particularly how collaboration enhances office efficiency and effectiveness. Discuss your experience working with a variety of stakeholders and how that interaction improves communications and project outcomes in the role of an Executive Assistant.