As a Part-Time Administrative Assistant at Penn State University, your responsibilities will include serving as the receptionist for the Edna Bennett Pierce Prevention Research Center, coordinating weekly seminars, and managing technology for meetings. You'll also handle mail distributions and assist the administrative team with financial forms like travel reimbursements. This role is vital for ensuring smooth operations at the center.

To qualify for the Part-Time Administrative Assistant role at Penn State, candidates should possess strong organizational and communication skills, as well as experience in administrative support. Familiarity with basic financial processes and technology setup for meetings will be beneficial. A positive, can-do attitude is essential for thriving in this environment.

To apply for the Part-Time Administrative Assistant role at Penn State University, current employees should use the Workday platform for internal applications. Non-employees can apply through the defined process for external applicants. Be sure to follow the specific instructions to ensure your application is considered!

Working as a Part-Time Administrative Assistant at Penn State offers a friendly and collaborative environment. You'll work alongside dedicated professionals at the Edna Bennett Pierce Prevention Research Center, contributing to important health initiatives. The culture emphasizes diversity, inclusion, and growth, making for an enriching workplace experience.

As a Part-Time Administrative Assistant at Penn State, there are various growth opportunities available. You will gain hands-on experience in administrative processes while supporting impactful health initiatives. Networking with professionals in your field could open doors to future roles within the university or related sectors.

When managing scheduling for multiple meetings as a Part-Time Administrative Assistant, I would utilize calendar software to keep track of all events. I would prioritize based on urgency and communicate promptly with all involved parties to ensure everyone is on the same page.

To handle interruptions while performing administrative tasks, I focus on maintaining a flexible mindset. I would assess the importance of the interruption and adjust my plans accordingly, ensuring that both my responsibilities and the needs of the team are met.

In previous roles, I have experience setting up audio-visual equipment and troubleshooting technology issues during seminars. I ensure everything is tested beforehand and am prepared to handle any issues quickly to minimize disruptions.

Once, I faced a situation where a key team member was unavailable on a day with multiple important meetings scheduled. I quickly coordinated with alternative contacts and rescheduled some meetings, demonstrating flexibility and problem-solving under pressure.

Prioritizing tasks involves assessing deadlines and urgency. I often make a to-do list, categorizing tasks based on their impact on team objectives and deadlines, ensuring high-priority tasks are addressed first.

To ensure confidentiality in administrative tasks, I follow the established protocols and guidelines closely. I limit sharing sensitive information and ensure secure storage and handling of documents related to personal or financial matters.

I employ various strategies for effective communication, including active listening, clear and concise messaging, and utilizing appropriate communication tools. I also ensure to follow up on conversations to confirm understanding.

In stressful situations, I maintain a calm demeanor and focus on rational solutions. I prioritize tasks, employ breathing techniques to manage stress, and seek support from colleagues when necessary to navigate the situation efficiently.

I welcome feedback on my work as it provides great insight for improvement. I take constructive criticism seriously and actively seek out ways to implement suggestions to enhance my performance.

I want to work as a Part-Time Administrative Assistant at Penn State because I admire the institution's commitment to health and human development. I am excited about the opportunity to contribute my skills to such impactful initiatives while gaining valuable experience in a respected environment.