Legal Document Specialist (2nd Shift) - job 1 of 2

As a Legal Document Specialist at RRD, you'll be responsible for creating, editing, and formatting legal documents to meet firm specifications while maintaining a highly accurate work standard. You will also convert files, produce charts and spreadsheets, and provide administrative support by addressing application queries. Your attention to detail and ability to meet deadlines are crucial, given the nature of the work, as it's often tied to strict timelines.

To qualify for the Legal Document Specialist position at RRD, candidates should possess a high school diploma, with a preference for those having a bachelor's degree along with three or more years of experience in a legal word processing environment. Proficiency in Microsoft Office programs and familiarity with legal terminology is essential, as is a typing speed of at least 60 wpm with high accuracy.

In your role as a Legal Document Specialist at RRD, you will utilize various software applications including Microsoft Word, Excel, and Outlook. You'll also work with specialized legal software for document processing, which may include tools to create Tables of Authorities, format legal documents, and convert file formats seamlessly.

The Legal Document Specialist position at RRD operates on a Sunday to Thursday schedule from 2:00 pm to 10:30 pm. This shift comes with a $2/hour pay differential, making it an appealing option for those who prefer evening work and want to earn extra income.

RRD values its employees and offers various professional development opportunities. You'll enjoy comprehensive benefits including tuition assistance, enabling you to further your education and career growth. Additionally, as a Legal Document Specialist, you'll acquire valuable skills and gain exposure to a range of legal processes that add to your career experience.

When discussing your experience with legal document processing, be specific about the types of documents you've worked on, the software you've used, and any challenges you faced. Highlight your attention to detail and time management skills, as these are crucial for a Legal Document Specialist at RRD.

In your response, emphasize your organizational skills and ability to assess urgency and importance. Discuss any tools or methods you use to track tasks, and provide examples of how you've successfully managed competing priorities without compromising quality.

When answering this question, outline your process for verifying information and ensuring precision in your work. Mention any proofreading techniques or checklists you use and how you leverage technology to assist in minimizing errors.

Explain your approach to managing stress and maintaining productivity under tight deadlines. Share a relevant experience where you met a challenging deadline, detailing how you organized your time and prioritized tasks to achieve success.

Be honest about your proficiency with Microsoft Office Suite. Mention any advanced skills, such as using macros in Word or creating complex spreadsheets in Excel, which are particularly relevant for the Legal Document Specialist position.

Discuss your understanding of confidentiality protocols and the importance of data protection in legal contexts. Share practices you follow to safeguard sensitive information, showcasing your professionalism and integrity.

Provide an example where you encountered a technical challenge in document processing, and explain how you diagnosed and resolved the issue efficiently. Emphasize your problem-solving skills and ability to remain calm under pressure.

Talk about the legal terms you've encountered in your previous roles or during your studies, and illustrate how you applied that knowledge in practical scenarios. This highlights your readiness for the Legal Document Specialist role and commitment to understanding the legal landscape.

In this scenario, stress the importance of clear communication. Explain how you would clarify the instructions with the concerned parties and confirm the final specifications before proceeding to avoid errors.

Articulate your enthusiasm for RRD’s commitment to quality and its reputation in the industry. Mention how your skills align with the company's needs and highlight your desire to contribute to effective legal processing in a dynamic environment.