Executive Assistant

As an Executive Assistant at Sesame, you will manage the CEO's complex calendar, coordinate high-level communications, and prepare meeting materials. Additionally, you'll organize travel arrangements, handle sensitive information, and provide operational support to ensure seamless executive functioning. Your role will also involve coordinating company events and collaborating with cross-functional teams on important projects.

To qualify for the Executive Assistant position at Sesame, candidates should have at least 5 years of experience supporting C-suite executives, preferably a CEO or co-founder. Strong organizational skills, attention to detail, and proficiency in Google Workspace and communication tools are essential. The ideal candidate is also discreet, adaptable, and has experience in project management and event coordination.

Sesame values work-life balance, offering flexible arrangements such as unlimited PTO and sick time. As an Executive Assistant, you will enjoy 100% employer-paid health, vision, and dental benefits, along with 401k matching. This dedication to employee well-being creates a supportive environment that fosters both personal and professional growth.

An Executive Assistant at Sesame should possess exceptional interpersonal skills to build rapport across teams and external partners. A proactive approach, problem-solving mindset, and the ability to multitask effectively in a dynamic environment are crucial for success. Adaptability and professionalism in handling confidential information are also key characteristics we are looking for.

Sesame stands out as an employer due to its commitment to innovation, diversity, and inclusivity. Our work environment promotes collaboration and empowers all employees. With a team made up of leaders from renowned companies like Meta, Google, and Apple, you'll have the opportunity to be part of pioneering projects that push the boundaries of technology while being supported with comprehensive benefits and resources.

In an interview, express your strategies for prioritizing tasks effectively. Discuss how you categorize tasks by urgency and importance, using tools such as calendars and reminders. Provide examples of past experiences where you've successfully resolved scheduling conflicts or managed multiple projects simultaneously.

When answering this question, describe a specific situation where you handled sensitive information, emphasizing your discretion and professionalism. Highlight how you ensured the confidentiality of data while maintaining clear communication with stakeholders.

Discuss the tools you're proficient in, such as Google Workspace and Slack, and explain how each tool helps you manage calendars, communications, and tasks. Consider mentioning any specific features that you leverage for efficiency, like shared calendars or scheduling tools.

Illustrate your interpersonal skills by sharing a story in which you navigated a difficult situation with a stakeholder. Focus on how effective communication, empathy, and professionalism helped you resolve the issue while maintaining a positive working relationship.

When preparing for meetings, outline your systematic approach: gathering relevant information, creating agendas, and organizing materials. Emphasize your attention to detail and how thorough preparation contributes to successful meetings.

Explain the steps you take to organize events, such as concept development, logistics planning, and team collaboration. Provide examples of past events you've coordinated that highlight your planning and execution skills.

Share a specific instance where your proactive approach benefited the executive or team. Highlight your ability to observe cues and make decisions quickly that contributed positively to the workflow.

Discuss your approach to travel planning, detailing how you gather preferences, anticipate potential issues, and create thorough itineraries. Mention any tools or systems you utilize to keep everything organized and accessible.

When addressing this question, highlight the organizational techniques you employ, such as to-do lists, digital task management tools, or prioritization methods. Give examples of how these strategies have helped you manage workload effectively.

Convey your enthusiasm for the company's innovative vision and its dynamic work culture. Share how you believe your skills can contribute to Sesame's mission and how being a part of such a forward-thinking environment excites you.