Executive Assistant

The Executive Assistant at Stitch Fix, Inc. is responsible for managing the complex calendars of CxO executives, coordinating meetings, and providing logistical support. They serve as a confidant, support internal events, handle confidential matters, and ensure that executives are well-informed, making this a vital role in our organization.

Candidates for the Executive Assistant position at Stitch Fix should have at least three years of executive administration experience supporting CxO level executives at a publicly traded company. Additionally, skills in emotional intelligence, strategic communication, and proficiency in Google Workspace tools are essential for success in this role.

The Executive Assistant plays a fundamental role in the People and Culture team at Stitch Fix by enabling executives to focus on strategic decision-making. They handle scheduling queries, logistics for meetings, and coordinate company events, all of which contribute positively to the employee experience and organizational culture.

An Executive Assistant at Stitch Fix can expect a collaborative and fun work environment filled with bright and kind individuals who are motivated by challenges. Our culture emphasizes diversity, integrity, innovation, and teamwork, which creates a fulfilling atmosphere for all employees.

Executive Assistants at Stitch Fix will be engaged in projects that involve administrative support, event planning, coordination of travel and logistics, as well as handling confidential information. This role is both dynamic and challenging, requiring agility and strong organizational skills.

When prioritizing tasks as an Executive Assistant, it’s important to assess urgency versus importance. I often start by communicating with my executive to understand their immediate needs and strategic priorities, and then I develop a daily to-do list that outlines tasks based on deadlines and impact.

Absolutely! In my previous role, I managed the schedules of multiple executives, which often required juggling overlapping commitments. I used effective communication and scheduling tools to resolve conflicts, such as proposing alternative meeting times while also considering the priorities of each executive.

Handling confidential information requires a high degree of discretion. I ensure that sensitive information is only shared with authorized personnel and stored securely, whether it’s digital data or physical documents. Additionally, I maintain clear communication about confidentiality expectations with colleagues.

Building relationships starts with proactive communication and understanding each person's roles and needs. I make it a point to regularly check in with executives and team members, offer support, and engage in team-building activities that foster trust and openness.

Organizing an all-hands meeting involves careful planning. I would start by collaborating with the leadership team to determine the agenda and key messages. Then, I’d manage logistics such as venue selection, AV needs, and catering, while ensuring to communicate all details effectively to attendees.

When facing busy periods, I prioritize self-care and break tasks into manageable chunks. Utilizing organizational tools and techniques like time blocking can also help maintain focus. Additionally, I find that open communication about workload with my executive aids in managing expectations and reduces stress.

I find collaboration tools like Google Workspace invaluable for document sharing and calendar management. Additionally, project management applications help in tracking progress and deadlines, while communication platforms keep all stakeholders connected and informed.

To handle scheduling conflicts, I remain calm and assess the importance of each commitment. Once I identify priorities, I communicate with relevant parties to explore alternative options, ensuring that all stakeholders feel acknowledged and valued during the process.

If an executive needs immediate assistance, I prioritize their request and assess the urgency of their needs. I shift my focus, delegate less urgent tasks if necessary, and ensure that I provide the support they need promptly, maintaining open lines of communication throughout the process.

I am drawn to the Executive Assistant role at Stitch Fix due to the company's innovative approach to personal styling and its vibrant company culture. I believe my skills can positively contribute to the People and Culture team, and I'm excited about the opportunity to support executives who drive meaningful change in the organization.