Senior Administrative Coordinator II

The Senior Administrative Coordinator II at Texas A&M University Health Science Center plays a crucial role in providing administrative and logistical support to the Office of Academic Affairs leadership. This includes managing correspondence, scheduling meetings, coordinating travel arrangements, and ensuring effective communication. Additionally, the coordinator is responsible for planning events, preparing meeting materials, and supporting various academic operations, which contribute to the university's overarching mission of educational excellence.

To qualify for the Senior Administrative Coordinator II position at Texas A&M University Health Science Center, candidates should possess a Bachelor's degree or an equivalent combination of education and experience. A minimum of seven years of relevant experience in office administration is also required. Preferred qualifications include experience in higher education, familiarity with TAMU software systems, and strong organizational skills in calendar management and event coordination.

While not strictly necessary, experience in higher education or medical education is preferred for the Senior Administrative Coordinator II role at Texas A&M University Health Science Center. This insight can enhance the candidate's ability to navigate the academic environment effectively, making them better equipped to support the Office of Academic Affairs and understand the unique challenges that come with administrative functions in an academic setting.

The work environment for the Senior Administrative Coordinator II at Texas A&M University Health Science Center is collaborative and dynamic. As part of a rapidly growing academic health center, you will interact with diverse teams, engage in meaningful projects, and contribute to a culture of respect and excellence. The role involves managing various administrative tasks, supporting leadership, and organizing events, offering a lively and engaging daily workload.

As a Senior Administrative Coordinator II at Texas A&M University Health Science Center, you can expect a competitive salary that is commensurate with your experience as well as benefits that come with being part of a prestigious institution. These might include opportunities for professional development, health insurance, retirement plans, and a collaborative work environment that empowers employees to excel in their roles.

To effectively prioritize tasks, I would assess deadlines, urgency, and the impact of each task on the leaders' objectives. Utilizing a task management system or calendar to organize responsibilities and communicate openly with leadership about their immediate needs is crucial. I believe that staying adaptable and responsive is key in a fast-paced environment.

Certainly! I coordinated a multi-day conference that brought together faculty and industry experts. I handled logistics including venue selection, scheduling speakers, and managing registrations. The event was a success, receiving positive feedback for its organization and content, which reinforced my skills in managing complex event logistics effectively.

In situations where unexpected changes arise, I remain calm and flexible. I would quickly reassess the situation, communicate with relevant parties, and adjust the schedule as necessary. Having contingency plans in place helps to minimize disruption. Remaining adaptable is vital to ensure continuous support for leadership.

I find tools like Microsoft Office Suite, scheduling apps like Google Calendar, and project management software invaluable for managing administrative tasks. Additionally, I am familiar with TAMU software systems such as Concur and Workday, which allow for efficient expense management and travel coordination.

I recall a situation where team members disagreed on project priorities. I facilitated a meeting to address the concerns, ensuring everyone had the opportunity to voice their perspectives. By guiding the discussion toward a shared goal, we were able to reach a consensus and move forward collaboratively, strengthening team cohesion.

To manage my time effectively, I utilize techniques like time blocking and prioritizing tasks based on urgency and importance. I also schedule regular breaks to maintain focus and avoid burnout. Keeping an organized calendar and reviewing it daily ensures that I stay on track with deadlines and responsibilities.

I believe in staying informed about institutional policies and regularly reviewing them to ensure compliance. I also advocate for clear communication within my team regarding these standards and conduct periodic checks to confirm our processes align with institutional requirements.

When developing training materials, I start by understanding the audience and their needs. I gather relevant content, ensure clarity of information, and create engaging formats, such as presentations or handouts. I often solicit feedback from colleagues to improve future materials.

When coordinating travel for leadership, I ensure all preferences and requirements are considered to create seamless itineraries. I stay organized with travel confirmations and timely updates, presenting options that adhere to budgets while accommodating any specific needs.

Communication is absolutely vital for an Administrative Coordinator. Keeping open lines of communication with leaders, colleagues, and stakeholders ensures that everyone is aligned on goals, deadlines, and expectations. Effective communication fosters collaboration and helps address issues before they escalate.