GME Program Coordinator

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Closing Date:

04/11/2025

Type of Position:

Instructional Development

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Radiology Administration

Department's Website:

Summary of Job Duties:

This position provides administrative support to the Program Director for the Diagnostic Radiology (50%) and Nuclear Medicine (50%) Residency Programs and acts as an educational coordinator between attending physicians, residents, and institutional and regulatory administrative offices. This position coordinates and administers all residency program activities and human resources functions. The GME Coordinator acts for and regularly makes decisions in the program director’s absence within prescribed limits of authority.

Qualifications:

• Bachelor's degree in business, education, general liberal arts, or related field plus three (3) years of project management or office coordination experience or

• High School diploma/GED plus seven (7) years of project management or office coordination experience required.

Preferred Qualifications:

• Experience in Graduate Medical Education or Medical Education Administration, Scheduling, and/or credentialing process experience.

• Self-motivated team player with excellent communication and organizational skills.

Additional Information:

Responsibilities:

• Directs the workflow and supervises the necessary administrative paperwork, records, and complex filing systems to support the residency program. 

• Collects, organizes, and maintains residency data and performance metrics. 

• Ensures and maintains confidentiality and security of all residency files; ensures compliance with ACGME, and local GME policies (with appropriate documentation) and participates in re-accreditation processes.

• Ensures residents maintain compliance with current licensing and institutional requirements. 

• Performs administrative duties i.e. maintain resident files, document conference attendance, and update resident and teaching schedules. 

• Provides requests for residency verifications, loan deferments, etc. 

• Assists with VISA/Immigration issues. 

• Manages New Innovations and WebADS. 

• Assists residents with the renewal of memberships, travel preparations, reimbursements, etc. 

• Manages and/or assists with the program’s educational fiscal budget. 

• Reviews financial program reports. 

• Provides high-level administrative support to the residency leadership team. 

• Plans, develops, and maintains recruitment activities for Radiology Residents. 

• Reviews letters and inquiries to identify appropriate candidates for the training program in accordance with the established criteria (credentials, licensures, visas, etc.).

• Participates in the evaluation process and ranking of residency candidates. 

• Coordinates orientation of new residents, including institutional system training and access and familiarization with institutional policies. 

• Conducts annual updates of FREIDA survey and manages NRMP, ERAS, and GME Track.

• Ensures that schedules comply with ACGME guidelines. 

• Schedules program-related activities: conferences, electives, vacations, rotations, teaching courses, committee meetings, and events (retreats, orientation, graduation, etc.). 

• Prepares and attends annual program evaluation meetings, PCO meetings, staff meetings, etc., and may record and distribute minutes as needed. 

• Assists with departmental-level human resources functions pertaining to the residency program, including leave, travel, payroll, benefits, and other personal issues. 

• Be familiar with the current Accreditation Council for Graduate Medical Education (ACGME) accreditation requirements and know where to find them. 

• Designs a system to monitor change requirements. 

• Oversees the credentialing process for initial appointment, reappointment, and termination of residents. 

• Performs other duties as assigned.

Salary Information:

Commensurate with education and experience.

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Sitting

Frequent Physical Activity:

Standing, Walking

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes