Job details

Administrative Assistant - NFO

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JOB SUMMARY

As an Administrative Assistant, you will provide essential administrative support in office to facilitate the smooth operation of the National Finance Office. You will perform a variety of tasks, including managing correspondence, scheduling meetings, and handling administrative requests, as they pertain to the National Finance Office. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the department and the overall success of the organization.

JOB DESCRIPTION

Administrative Support:

Manage and prioritize incoming communications, including emails, phone calls, and mail
Draft and edit correspondence, memos, reports, and other documents
Maintain accurate records and databases, ensuring data integrity and confidentiality
Assist with expense tracking and reimbursement processes

Calendar Management and Scheduling:

Maintain and update calendars, scheduling and coordinating appointments, meetings, and/or conferences
Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material
Coordinate and schedule conference calls, video conferences, and other virtual meetings

Finance-related Tasks:

Bank deposits
Process client payments
Annual W-9 updates
Scan financial documents securely
Liaise between NFO and Tax teams regarding clients documentation

Supervisory responsibilities

None

Work environment

Work is conducted in a professional office environment with minimal distractions
This is an in-office position

Physical demands

Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time
Must be able to lift up to 25 pounds at a time

Travel required

Required education and experience

High School Diploma (or GED or High School Equivalence Certificate)
1 – 2 years of relevant experience
Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred education and experience

Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.

WHO WE ARE

READY TO DELIVER
We take pride in our ability to combine local knowledge with national, regional, and international skills to provide you and your organization with the best resources possible. We harness the power of our network to empower you to achieve your goals, and to ensure we meet or exceed your expectations and objectives. UHY professionals get to know your business inside and out, and work with a solid understanding of what you need to succeed. Our dedication to delivering top-quality client service guides our every move.

A LEGACY OF COMMITMENT, GROWTH AND SERVICE
We know what we’re doing. We have deep roots in spotting and nurturing growth opportunities that goes back decades. Today, we are a global provider of exceptional service and part of one of the largest accounting, tax and consulting networks in the world. We’re dedicated to serving clients ranging from the dynamic middle-market to Fortune 500 companies. We believe that having a strong entrepreneurial mindset is key to growth, and we bring that mindset to every client experience.

AN ALTERNATIVE PRACTICE STRUCTURE TO BETTER SERVE YOU
A licensed CPA firm, UHY LLP offers audit and other attest services to public and private companies. UHY Advisors provides tax and consulting services, to a variety of business sectors.

WHAT WE OFFER

POSITIVE WORK ENVIRONMENT
Enjoy a collaborative and supportive work environment where teamwork is valued.

ATTRATIVE COMPENSATION PACKAGES
Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.

COMPREHENSIVE BENEFIT PACKAGE
Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Average salary estimate

$47500 / YEARLY (est.)

min

max

$40000K

$55000K

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What You Should Know About Administrative Assistant - NFO, uhyus

Join UHY LLP as an Administrative Assistant in our National Finance Office located in the vibrant Farmington Hills, MI! As the backbone of our office, your role will be crucial in keeping our operations running smoothly and efficiently. If you thrive in a dynamic environment where attention to detail is key, this job might be perfect for you. You’ll be juggling a variety of tasks from managing emails and phone calls to scheduling important meetings and drafting various documents. Your outstanding organizational skills will shine as you maintain accurate records and assist with expense tracking. But that’s not all; you’ll also be part of the finance-related tasks, contributing to deposits and processing payments. UHY is all about teamwork and collaboration, so you can expect to work within a professional office setting that emphasizes a positive work environment. We value strong communication and a knack for multitasking, as these will be pivotal in supporting our NFO team and ensuring the success of our organization. With a competitive compensation package and comprehensive benefits that include health insurance and generous PTO, you're not just taking on a role—you're joining a dedicated team that’s committed to delivering excellence. We want someone with at least a High School Diploma and some experience under your belt, so if you're tech-savvy with MS Office Suite and ready to make a difference, this Administrative Assistant position at UHY LLP could be your next big career move!

Frequently Asked Questions (FAQs) for Administrative Assistant - NFO Role at uhyus

What are the responsibilities of an Administrative Assistant at UHY LLP?

As an Administrative Assistant at UHY LLP's National Finance Office, you'll be responsible for managing incoming communications and correspondence, scheduling meetings, maintaining records, assisting with expense tracking, and liaising with the Tax teams. Your organizational skills will play a huge part in ensuring the efficiency of our operations.