Projects and Data Associate
Department
Law Annual Giving
About the Department
Job Summary
Responsibilities
Oversees the communications calendar for the Office of External Affairs in Asana, ensuring newsletters, event invitations, and solicitation communications are deployed on schedule.
Runs weekly communications team meetings and collaborates on communications’ development.
Serves as 'Power user' and in-house expert for Marketo, our email deployment platform, and prepares, proofs, and coordinates various communications to promote programs and engage alumni.
Serves as a 'Power user' and in-house expert for Phoenix, the University's Donor Relationship Management System, with a special emphasis on extracting data for communications, analyzing data, and maintaining constituent records.
Oversees regular entry of biographical and engagement data into Phoenix, including address updates, volunteer coding, and event attendance.
Manages Class Notes and 'In Memoriam' sections for the alumni magazine, published twice yearly. Oversees project schedule, serves as staff liaison to 80+ alumni volunteer correspondents, collects and edits submissions, and liaises with departmental partners.
Acts as a subject matter expert on technology platforms including event registration sites, alumni directory, Zoom, and texting platforms.
Supports virtual and in-person events, including Reunion Weekend, by assisting with invitations, event tracking, Zoom technical support, and needs day-of.
Provides excellent customer service and solves problems for alumni and donors over the phone and email, including handling gift and registration inquiries and questions or issues with the alumni directory platform.
Initiates, composes, and edits correspondence while using discretion and judgment with confidential information.
Develops a network of professional contacts and provides advisory assistance to other offices that seek it.
Maintains guest lists and assists with mailing invitations and creating brochures for the event.
Compiles data to be used in event and program evaluation. Contributes to improvements by implementing ideas as they are identified, with general direction from others.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor's Degree.
Experience:
Relevant work experience in development, alumni relations, marketing, public relations, sales, or similar professional work strongly preferred.
Project management experience strongly preferred.
Experience with fundraising, contact management, or other data base software strongly preferred.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal work of the Law School and the University as well as the technology tools available to the Office of External Affairs, including the University's donor relationship management system, and the Microsoft Office Suite.
Web-conferencing proficiency.
Knowledge and understanding of computers (Windows and Mac), XHTML, CSS, HTML editors (e.g. Microsoft Visual Studio Code), and graphics software (e.g. Adobe Creative Suite).
Preferred Competencies
Strong communication skills, high attention to detail and follow-up, and excellent organizational skills.
Self-motivated and able to handle multiple projects simultaneously while adhering to deadlines in a fast-paced environment.
Ability to work collegially and collaboratively in a team setting.
Flexibility and adaptability to new platforms and ability to teach others, identify opportunities for improvement, and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
Ability to manage confidential information with discretion and tact.
Working Conditions
This position is available for partially remote work based on the business needs of the Law School.
Willingness and ability to travel to campus and/or non-campus locations for University business.
Willingness and ability to work occasional evenings and weekends as needed.
This position is located at 5235 South Harper Court.
Application Documents
Resume/CV (required)
Cover letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Average salary estimate
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The University of Chicago Law School is seeking a Projects and Data Associate to join their dynamic External Affairs team in Chicago, Illinois. This position plays a pivotal role in enhancing alumni, donor, and volunteer engagement through various essential projects. As a Projects and Data Associate, you will oversee the communications calendar in Asana, ensuring timely deployment of newsletters and invitations. You’ll manage weekly meetings with the communication team, while also acting as a power-user for Marketo and Phoenix, our email deployment and donor relationship management systems respectively. Your meticulous attention to detail will shine as you handle biographical data updates, manage alumni magazine sections, and support both virtual and in-person events like Reunion Weekend. This role demands strong organizational and communication skills, as you will liaise with alumni and solve their inquiries with precision. Your expertise in technology platforms, from event registration sites to graphics software, will be essential as you navigate through various data management responsibilities. The role also offers some flexibility, allowing for partially remote work while contributing to a community that values high academic and professional standards. If you’re self-motivated, adaptable, and excited about engaging with alumni and donors in a meaningful way, this could be the perfect opportunity for you to thrive in a collaborative environment at one of America's top law schools.
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The University of Chicago ranks among the world's most esteemed major universities. It has an enrollment of around 15,600 students, about half of which are graduate and professional students. It has a student/teacher ratio of about 7:1. The school...
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