Contract Support Assistant (CSA)

As a Contract Support Assistant at XMSTART, you will carry out various contract administrative functions, such as assisting a Government Contracting Officer with their duties, drafting contracts, and managing the invoicing process. Your role will involve preparing contract modifications, monitoring contractor performance, and organizing office logistics. With an emphasis on compliance, your attention to detail will ensure that all contractual actions are satisfied. You’ll also be the go-to person for maintaining critical documentation and providing support for contract-related reports.

To qualify for the Contract Support Assistant position at XMSTART, ideally, you should have 0-2 years of experience in government contracting. While a Bachelor's Degree is preferred, it is not a strict requirement. Key attributes include strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Most importantly, having an Active Top Secret/SCI with CI Polygraph security clearance is essential for this role.

At XMSTART, we prioritize the growth and development of our team members, including Contract Support Assistants. Through hands-on experience and mentorship from experienced professionals, you will have the opportunity to learn and expand your skill set. We also encourage participation in relevant training programs that can enhance your knowledge of government contracting processes, which can lead to advancements in your career.

As a Contract Support Assistant with XMSTART, you will utilize the Government’s contracting application for drafting contracts, modifications, and entering contractual information. Proficiency in the Windows environment is essential for maintaining office files and managing documents. Additionally, you will use a variety of office software for logistical support and generating reports, so familiarity with office tools will help you excel in this role.

The work environment at XMSTART is dynamic and collaborative, particularly for the Contract Support Assistant role. You’ll be working closely in a team setting, providing essential support to our Government Contracting Officer and interacting with various stakeholders. Our office promotes open communication and teamwork, ensuring everyone feels invested in the company’s success. You can also expect an atmosphere that fosters learning and adaptation, making it an ideal place for aspiring professionals.

When answering this question, share specific examples from your previous roles. Detail any relevant tasks you've performed, such as preparing contract documents or monitoring contractor compliance. Highlight your understanding of governmental regulations and any tools you've used in the contracting process.

Discuss your organizational strategy, such as using checklists or project management tools. Explain how you assess deadlines and the importance of each task, ensuring that busy days don’t compromise the quality and compliance of your work.

Emphasize your attention to detail and systematic approach. Describe how you would monitor contractor performance, review documentation, and ensure that deliverables are submitted on time while being proactive about identifying potential compliance issues.

A good answer involves describing your conflict resolution skills. Share how you would approach the contractor to understand their perspective and find a solution, all while keeping communication channels open and maintaining professionalism.

Be specific about any software you’ve used, particularly those related to contract management or document creation. Mention your experience with the Government’s contracting application if applicable, along with any office productivity tools that aid data organization.

Use the STAR method (Situation, Task, Action, Result) to outline a past accomplishment. Highlight your role in the project, the steps you took to achieve success, and the positive outcome, demonstrating your ability to work as part of a team.

Discuss methodologies you follow, such as double-checking your documents, using templates for consistency, and seeking feedback from peers. Accuracy is key in contract management, so your answer should reflect a meticulous and careful approach.

Mention any resources you use, such as professional publications, industry seminars, or networking with peers in the field. Show that you are proactive in your professional development and aware of the need for compliance with current regulations.

Share your passion for supporting others and contributing to project success. You might mention the satisfaction of ensuring smooth contract processes or fostering collaborative working environments as your motivators.

Express your enthusiasm for joining XMSTART, citing specific attributes about the company that appeal to you, such as its commitment to professional development, team dynamics, or alignment with career goals in contract support.