Executive Assistant to the CEO
Zipdev is looking for a proactive, detail-oriented Executive Assistant to join our client, a dynamic company led by a fast-moving CEO. The EA will act as a strategic partner to the CEO, helping manage communications, scheduling, CRM updates, and light sales support. This fully remote position requires someone who is highly organized, tech-savvy, and capable of working independently while handling sensitive information with professionalism.
Responsabilities
Executive & Communication Support
- Draft and edit emails, memos, and internal communications on behalf of the CEO.
- Use AI tools to generate content and adapt messaging to the CEO’s voice.
- Maintain confidentiality and ensure clear, professional correspondence.
Calendar, Meetings & Inbox Management
- Manage the CEO’s calendar, schedule meetings, and protect focus time.
- Monitor and respond to emails, triage inbox priorities, and follow up on meetings.
- Prepare agendas and coordinate logistics for internal and external calls.
CRM & Business Development Support
- Maintain and update CRM records (HubSpot).
- Send follow-ups and outreach emails to prospects and partners.
- Conduct research on key contacts and assist in nurturing business relationships.
Task & Project Management
- Track CEO’s action items and project deadlines using tools like Microsoft To-Do.
- Break down ideas into actionable tasks and follow up with the right stakeholders.
- Keep projects moving forward by flagging needs and ensuring accountability.
Personal & Administrative Tasks
- Coordinate CEO’s travel, logistics, gift sending, and personal scheduling.
- Manage confidential tasks with discretion and attention to detail.
- Support CEO’s energy and focus by structuring their day strategically.
Requirements
- 2+ years of experience as an Executive Assistant or similar high-level admin role.
- Experience supporting C-level executives remotely.
- Strong communication skills in English (spoken and written).
- Proficiency in Microsoft Suite, SharePoint, Teams, and WhatsApp.
- Familiarity with CRM platforms (HubSpot preferred).
- Ability to work Pacific Time hours (LATAM-based candidates preferred).
- Tech-savvy and comfortable using AI tools, productivity platforms, and cloud storage.
- High emotional intelligence, resourcefulness, and ability to work independently.
Our Recruitment Process
- Video Interview
- 20-minute take-home skills test
- 30-minute Call with the Recruiter (project, benefits, etc.)
- Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
- Final Offer
- Work remotely Monday - Friday, 40 hours a week (no weekends)
- Vacation: 10 business days a year
- Holidays: 5 National Holidays a year
- Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
- Parental Leave
- Health Care Reimbursement
- Active Lifestyle Reimbursement
- Quarterly Home Office Reimbursement
- Payroll Deduction Purchase Plans
- Longevity Bonus
- Continuous Learning Bonus
- Access to Training and Professional Development Platforms
- Did we mention it's REMOTE?!!
One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!
Average salary estimate
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Zipdev is on the lookout for a proactive and detail-oriented Executive Assistant to the CEO, who will play a vital role in supporting our dynamic leadership team. This fully remote position is perfect for someone who thrives in a fast-paced environment and is excited about managing a variety of tasks, from scheduling and communication to CRM updates and light sales support. Your main responsibility will be to act as a strategic partner to the CEO, ensuring that all communications are handled with care and professionalism. You will draft and edit emails, maintain the CEO's calendar, and conduct research to bolster business relationships. Additionally, you'll utilize AI tools to help craft messages that resonate in the CEO's voice. With a focus on organization and tech-savviness, you will keep projects moving forward and ensure that nothing falls through the cracks. The ideal candidate will have at least two years of experience as an Executive Assistant or in a similar high-level administrative role, with a knack for supporting C-level executives remotely. If you possess exceptional communication skills, a strong command of platforms like Microsoft Suite and HubSpot, and can work independently while maintaining confidentiality, we would love to hear from you. Join us at Zipdev, where not only will you be an integral part of the team, but you'll also enjoy a flexible work environment with great benefits—yes, you read that correctly! It's all about being authentic and making a real contribution. Come and be a part of this exciting opportunity!
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