24-12 Administrative Assistant (AA1) - Office of Sustainability

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Office of Sustainability invites applications for the position of Administrative Assistant.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The Office of Sustainability at West Chester University plans, promotes, coordinates, supports and assesses activities related to environmental, social, and economic sustainability on campus.

Reporting to the Director of Sustainability, this position provides administrative support for activities, projects, and programs managed by the Office of Sustainability and the Sustainability Council (SC) and its committees. As a key contributor, the Administrative Assistant helps to coordinate and execute the departmental marketing strategy using the Office of Sustainability’s email bulletin, websites, social media, digital signage, email campaigns, flyers, and brochures.

The ideal candidate will demonstrate excellent writing skills, experience updating websites and social media, customer service experience, the ability to prioritize tasks and solve problems while working independently and as part of a team; the ability to communicate effectively and professionally across a diverse population. Also, a strong interest and familiarity with the concept of environmental, social and economic sustainability.

Responsibilities include:

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  Serve as the primary point of contact for students, staff, faculty and external campus partners
• Provide administrative, communications, and marketing support
• Answer incoming calls
• Maintain email accounts and respond to general inquiries
• Prepare and audit monthly pcard statements
• Prepare purchase orders and electronic requisitions
• Monitor and order supplies
• Generate and maintain reports
• Proofread, edit and update documents, communications, and webpages
• Assist with the coordination and execution of the Office of Sustainability’s email bulletin, websites, social media, digital signage, email campaigns, and marketing materials such as fliers and brochures
• Schedule meetings, take meeting minutes, and distribute meeting materials
• Assist the Director with Graduate Assistant and student intern hiring processes and student worker supervision
• Serve as the liaison between the OoS and Chester County community organizations to plan, coordinate, market, and host collaborative events
• Arrange catering services and room reservations for on-campus events as needed
• Represent the Office of Sustainability at campus events
• Process travel reimbursements
• Open, sort, and appropriately distribute mail
• Perform other duties as assigned

• Such training may have been gained through a four-year college or university OR
• Any equivalent combination of experience and training
• Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel

• Some knowledge of the principles and practices of public administration
• Some knowledge of the principles of governmental accounting, statistics, and public personnel administration
• Some knowledge of the sources of information, methods, and techniques used in administrative research
• Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures
• Ability to conduct studies and analyze contributing to the development of sound operational procedures
• Ability to speak and write effectively
• Ability to establish and maintain effective working relationships with administrative officials, other employees, and the general public

• Demonstrated interest and familiarity with the concepts of environmental, social and economic sustainability
• Customer service experience
• Experience in higher education
• Experience in a fast-paced office environment
• Demonstrated experience utilizing Microsoft Office Suite to create complex reports and presentations

Ask about alternate work schedules.

Candidates should apply online at https://www.schooljobs.com/careers/wcupa.

Application allows for cover letter and resume (both required for consideration). A list of three references with contact information will be requested from finalists.

Applicants must successfully complete the interview process to be considered as a finalist.

Developing and sustaining a diverse faculty and staff advances WCU’s educational mission and strategic Plan for Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

• On the first working day, new employees are eligible to enroll in medical benefit plans and can choose between two PPO plans or an HMO plan.

• Supplemental dental, vision, hearing and prescription coverage is also offered to employees.
• The Get Healthy Wellness program rewards participants with reduced health care premiums and provides tools and resources to maintain good health.
• Flexible spending accounts allow employees to withhold income from their paychecks before taxes for reimbursement of approved medical and dependent care expenses.
• A University mission to support employee personal and professional growth.
• PASSHE tuition waiver lowers the cost of college expenses.
• Leave and time-off benefits include generous paid vacation, paid sick time, military leave and paid time off for most major holidays.
• Choice of two group retirement plans with generous employer contributions.
• Voluntary retirement plans offer two additional options to save and invest money for retirement and are available to all employees upon their date of hire.
• Group life insurance is provided at no cost to all permanent employees.
• Voluntary long-term disability insurance (LTD) and voluntary group life and personal accident insurance (VGLIP/AD&D) are available to employees.
• State Employee Assistance Program (SEAP) provides a wide range of free services including counseling, legal, and financial services.