Executive Administrative Assistant

A Bit Of Alexandria is seeking a dedicated and highly organized Executive Administrative Assistant to join our dynamic team. In this role, you will provide essential support to our executives and help streamline operations, ensuring that all administrative tasks are handled efficiently and professionally. Your responsibilities will encompass a diverse array of functions, from managing schedules and coordinating meetings to preparing reports and handling correspondence. The ideal candidate will possess excellent communication and interpersonal skills, demonstrating a proactive approach to problem-solving and prioritizing tasks. As an integral part of our organization, you will have the opportunity to contribute to the overall success of our team while also enhancing your own professional development. We value a culture of collaboration and innovation, and we are committed to fostering a positive work environment. As we continue to grow and evolve, we are looking for someone who is not only adept at managing multiple priorities but is also passionate about providing exceptional support to our leadership team. If you are detail-oriented, motivated, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity to join A Bit Of Alexandria as we navigate our next chapter together.

Responsibilities

• Manage executive calendars, scheduling meetings, and appointments effectively.
• Prepare and edit correspondence, reports, and presentations as required.
• Handle incoming calls and emails, addressing inquiries and directing to appropriate personnel.
• Coordinate travel arrangements including flights, accommodations, and itineraries for executives.
• Assist with project management tasks, ensuring deadlines are met and objectives are achieved.
• Maintain filing systems and ensure that important documents are easily accessible.
• Conduct research and compile data to support decision-making processes.

• Proven experience as an executive assistant or in other administrative roles.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional organizational and time management skills with the ability to multitask.
• Strong written and verbal communication skills, with attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and proactive initiative.
• Discretion and confidentiality when handling sensitive information.

• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development
• Work From Home
• Wellness Resources