Assistant, Administration l

Responsible for administrative functions of the department: meeting/event planning, maintaining office supplies, processing expense reports, creating or modifying business documents, creating purchase orders, maintaining org charts, preparing presentations, basic system administration and assisting where needed.

• Provides general administrative support to the S&T organization. May provide back up support to higher-level management as needed.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and handles confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Uses and understands Microsoft Office Suite, Visio and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.

QUALIFICATIONS:

• High School diploma or equivalent. Some college preferred.
• 1+ years previous admin experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite, Visio, SharePoint and Outlook.
• Understanding of business processes and requirements.

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.