Communications Specialist

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. 

The Communications Specialist will be responsible for developing and conducting key communication and administrative activities that are in alignment with and reinforce the department objectives and goals. This includes calendar, budget management and supporting key departmental meetings, presentations, and communications vehicles. The Communication Specialist will also serve as project manager assistant for department initiatives and tactics. The position will collaborate with employees at all levels of the organization and outside vendors on key communications activities coming from the department.

Responsibilities:

• Performs key communication and administrative functions of the manager: phone communications, calendar management, scheduling travel, managing correspondence, and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and AV/communication set ups, acting as a liaison for remote access issues.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
• Follows purchasing and regulation procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines
• Uses and understands Microsoft Office Suite and other business specific software including the Corporate Travel web site and Employee performance management (as applicable)
• Coordinates new employee office a set-ups and on-boarding
• Manages overall tracking of budget, including providing support for tracking budget expenditures, purchasing requests, supplier deliverables and tracking metrics through the established reporting processes
• Assists, when needed, in the development and implementation of the corporate brand plan including roll out of Corporate, Global, and site communications, while managing media channels directly to support the objectives established. Work will include content development and placement.
• Supports the development of key departmental communications, such as emergency messaging and organizational announcements, and assists in the management of project trackers, distribution of requests, and internal and/or external content or milestone calendars. As calendar owner this role is the gatekeeper for internal stakeholder alignment with regards to messaging requests and events timing.
• Assists in coordinating departmental meetings and special events including logistics, audio-visual needs, speaker line-up and supports with presentation development
• Assists in the management and deployment of brand standards on several applications (tradeshows, stationary and communication documents, promotional materials, among others.
• Assists when needed in the development and management of emergency communications, brand tools, resources, and materials
• Supports the donations and Sponsorship processing and tracking for all Puerto Rico Sites.
• Works with the community and corporate event coordination for all Puerto Rico Sites.

Qualifications:

• Bachelor's Degree in Business, Communications or related field.
• Minimum of three years relevant business experience is required.
• Experience directly in the healthcare industry and/or in Advertising Agencies supporting the healthcare industry is strongly preferred.
• Strong written/verbal communication skills.
• Proficient with Microsoft Office, SharePoint, Adobe Photoshop, and Dreamweaver
• Quantitative and qualitative analytical skills.
• Strong prioritization, time management and organizational skills; ability to manage multiple deadlines and work effectively as a part of a team.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

​Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.  

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html