USMM Planning Coordinator

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.
Allergan Aesthetics | An AbbVie Company. 

Position Summary

The USMM Planning Coordinator has the overall responsibility for supporting the USMM team with project management, administrative duties and coordination for internal meetings and events, as well as national conferences for Allergan Aesthetics. This position interacts with all business units and reports to the AVP of USMM.

Key Duties and Responsibilities:

Basic duties:

• Project management of USMM Meetings and Conferences
• Scheduling for AVP, USMM
• Expense reports for USMM
• Maintain USMM calendar of events (conferences and meetings) on SharePoint
• Organize department supplies, shipping and tracking
• Coordinate team meetings
• Plan and execute key meeting planning tasks and projects
• Assist with onboarding new departmental employees
• Be “SME” (Subject Matter Expert) as company rolls out new policies & procedures, software applications, technical processes
• Track inventory of meeting materials
• Budget tracking
• Maintain project trackers

Additional duties:

• Manage internal contracting process for USMM that includes submitting requests for contract generation in BuySmart and collaborate with Finance Concierge Team for PO issuance
• Meetings & Conferences
  • Coordinate and track attendee registration lists for tradeshows and meetings
  • Order and track exhibitor badges for conferences
  • Work with internal Cvent registration platform, tracking and reporting
  • Run weekly SAP cost center reports
  • Conference Societies’ list management
  • Manage and update Meeting Information Summary documents (MIS) for conferences
  • Invoice submissions and coding
  • Generate city-specific restaurant listings for meetings and conferences as needed
  • Maintain and update attendee lists for Managers Meeting and National Sales Meetings
• Backup processor for national sponsorship submissions utilizing SEM systems (iHub and SNAPP internal systems)
• On-site Meeting and Conference planning support as needed
• Additional departmental projects as assigned

Required Skills & Qualifications:

• B.A. or B.S. degree preferred, or equivalent experience required
• 3-5 years of experience in meeting, event, and conference planning
• Exceptional project management and administrative experience
• Organized, solution oriented, and self-reliant in a rapid, fluid environment
• Meeting, event and conference planning experience
• Collaborative, positive, personable and works well with others at all levels of the organization
• Able to multi-task with ease
• Strong office technology systems including Excel, PowerPoint, Teams, SharePoint, Concur expense reporting system and project management tools such as Smartsheet, Asana.
• Enjoys having fun in a collaborative team environment
• Strong stakeholder collaboration
• Domestic travel approximately 20-25%

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

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• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

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