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Academic Department Coordinator

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Academic Department Coordinator (Film and Media Studies and Education Studies) position. The Academic Department Coordinator is a 40-hour per week (academic year), three-hour per week (summer) position, starting at $21.93 per hour - commensurate with experience. Given Amherst’s distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they demonstrate competencies that support this broadly diverse community.

The Academic Department Coordinator (ADC) provides administrative and logistical support for the Programs in Film and Media Studies (FAMS) and Education Studies (EDST), serves as a liaison to the campus community, and ensures the efficient operation of the office. The ADC facilitates smooth administration of the program by collaborating with other offices, scheduling business, communicating with students, and supporting faculty. Assists in managing the logistics of the curriculum, student enrollment, major requirements, communications and event support, as well as budget management.

The position will be divided 25 hours/week (62.5%) to FAMS and 15 hours/week (37.5%) to EDST. There will be a regular schedule of days/half days assigned to each program, subject to periodic review.

Summary of Responsibilities:

FAMS

Administrative

Maintain calendars for Film and Media Studies
Maintain records of all students majoring in the program
Maintain records of FAMS alums and assist with alum outreach
Serve as liaison for other administrative bodies, students, advisors, and affiliated faculty
Serve as a liaison between FAMS program and Five College film studies program
Coordinate with other departments to organize the FAMS curriculum and associated coursework
Maintain and update the program’s website
Manage and coordinate the program’s web presence, social media, and other digital communications for the program
Provide clerical and program support to faculty for events, visitors and student projects
Provide support for special courses originating in FAMS
Coordinate film rentals and purchases for FAMS faculty
Coordinate program meetings and take meeting minutes
Attend staff meetings and trainings

Events (under normal conditions)

Coordinate travel and lodging arrangements for guest speakers
Plan and organize activities, special events, and receptions
Research and reserve event spaces
Coordinate catering
Design marketing materials and coordinate all publicity, both physical and digital
Organize payments for guest speakers and outside vendors
Hire and supervise student workers for event support

EDST

Administrative

Serve as departmental liaison to the College community (e.g., Registrar, Controller, Facilities, Catering)
Maintain departmental website, communication forums (i.e. social media, listservs) and departmental records
Schedule rooms for review sessions, exams, and other program activities
Create/edit listserv and social media announcements and assist with publicity arrangements for events and conferences
Attend program meetings and prepare minutes
Assist with alumni communication

Course Support

Track major deadlines/requirements, prepare catalog, and handle routine correspondence/course work preparation
Maintain up-to-date program lists of courses, majors, course enrollments, and other information
Maintain up-to-date program faculty information
Prepare course readings and obtain copyright permissions
Enter student in-class evaluation data
Arrange logistics for course-based community engagement experiences in collaboration with the Center for Community Engagement

BOTH

Financial

Perform accounting and budget maintenance for operating budgets, gifts, and special funds
Manage student employment and payroll
Process invoices, honoraria, and special payments

Qualifications:

Required

Associate's Degree or equivalent training/education
Two years of office experience, preferably in a college or university setting
Experience entering and tracking information in a database program
Excellent interpersonal, organizational, and time management skills
Possesses strong written communication skills, including proofreading to a high degree of accuracy
Accuracy and attention to detail
Sensitivity to issues of confidentiality
Able to work independently, seeking clarification as needed but completing tasks without constant close supervision
Meets deadlines without sacrificing work quality
Responds flexibly to shifting priorities and unexpected requests

Preferred

Bachelor’s Degree
Four or more years of relevant experience
Proficient in Microsoft Word and Excel programs, Google Suite, and Zoom
Familiar with Adobe Reader and Photoshop programs
Experience developing and maintaining websites
Experience working with budgets
Experience managing student workers

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for

Benefits Information

Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

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By Amherst College

Amherst College offers some 800 courses leading to bachelor's degrees in more than 30 areas of study. The college has more than 195 full-time faculty members and an enrollment of approximately 1,700 students. Amherst is a member of the Five Colleg...

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INDUSTRY

Colleges & Universities

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Amherst, MA

DATE POSTED

August 5, 2023