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Academic Department Coordinator

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.
Job Description:
Amherst College invites applications for the Academic Department Coordinator (Film and Media Studies and Education Studies) position. The Academic Department Coordinator is a 40-hour per week (academic year), three-hour per week (summer) position, starting at $21.93 per hour - commensurate with experience. Given Amherst’s distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they demonstrate competencies that support this broadly diverse community.
The Academic Department Coordinator (ADC) provides administrative and logistical support for the Programs in Film and Media Studies (FAMS) and Education Studies (EDST), serves as a liaison to the campus community, and ensures the efficient operation of the office. The ADC facilitates smooth administration of the program by collaborating with other offices, scheduling business, communicating with students, and supporting faculty. Assists in managing the logistics of the curriculum, student enrollment, major requirements, communications and event support, as well as budget management.
The position will be divided 25 hours/week (62.5%) to FAMS and 15 hours/week (37.5%) to EDST. There will be a regular schedule of days/half days assigned to each program, subject to periodic review.
Summary of Responsibilities:
FAMS
Administrative
  • Maintain calendars for Film and Media Studies
  • Maintain records of all students majoring in the program
  • Maintain records of FAMS alums and assist with alum outreach
  • Serve as liaison for other administrative bodies, students, advisors, and affiliated faculty
  • Serve as a liaison between FAMS program and Five College film studies program
  • Coordinate with other departments to organize the FAMS curriculum and associated coursework
  • Maintain and update the program’s website
  • Manage and coordinate the program’s web presence, social media, and other digital communications for the program
  • Provide clerical and program support to faculty for events, visitors and student projects
  • Provide support for special courses originating in FAMS
  • Coordinate film rentals and purchases for FAMS faculty
  • Coordinate program meetings and take meeting minutes
  • Attend staff meetings and trainings
Events (under normal conditions)
  • Coordinate travel and lodging arrangements for guest speakers
  • Plan and organize activities, special events, and receptions
  • Research and reserve event spaces
  • Coordinate catering
  • Design marketing materials and coordinate all publicity, both physical and digital
  • Organize payments for guest speakers and outside vendors
  • Hire and supervise student workers for event support
EDST
Administrative
  • Serve as departmental liaison to the College community (e.g., Registrar, Controller, Facilities, Catering)
  • Maintain departmental website, communication forums (i.e. social media, listservs) and departmental records
  • Schedule rooms for review sessions, exams, and other program activities
  • Create/edit listserv and social media announcements and assist with publicity arrangements for events and conferences
  • Attend program meetings and prepare minutes
  • Assist with alumni communication
Course Support
  • Track major deadlines/requirements, prepare catalog, and handle routine correspondence/course work preparation
  • Maintain up-to-date program lists of courses, majors, course enrollments, and other information
  • Maintain up-to-date program faculty information
  • Prepare course readings and obtain copyright permissions
  • Enter student in-class evaluation data
  • Arrange logistics for course-based community engagement experiences in collaboration with the Center for Community Engagement
BOTH
Financial
  • Perform accounting and budget maintenance for operating budgets, gifts, and special funds
  • Manage student employment and payroll
  • Process invoices, honoraria, and special payments
Qualifications:
Required
  • Associate's Degree or equivalent training/education
  • Two years of office experience, preferably in a college or university setting
  • Experience entering and tracking information in a database program
  • Excellent interpersonal, organizational, and time management skills
  • Possesses strong written communication skills, including proofreading to a high degree of accuracy
  • Accuracy and attention to detail
  • Sensitivity to issues of confidentiality
  • Able to work independently, seeking clarification as needed but completing tasks without constant close supervision
  • Meets deadlines without sacrificing work quality
  • Responds flexibly to shifting priorities and unexpected requests
Preferred
  • Bachelor’s Degree
  • Four or more years of relevant experience
  • Proficient in Microsoft Word and Excel programs, Google Suite, and Zoom
  • Familiar with Adobe Reader and Photoshop programs
  • Experience developing and maintaining websites
  • Experience working with budgets
  • Experience managing student workers
Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.
Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for
Benefits Information
.
Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.
To find information about job group and level (JGL) follow this link.
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CEO of Amherst College
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Biddy Martin
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Amherst College offers some 800 courses leading to bachelor's degrees in more than 30 areas of study. The college has more than 195 full-time faculty members and an enrollment of approximately 1,700 students. Amherst is a member of the Five Colleg...

3 jobs
TEAM SIZE
DATE POSTED
August 5, 2023

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