Academic Scheduling Manager

Located in the vibrant community that is Gwinnett County, Georgia Gwinnett College (GGC) is a technology-rich, financially affordable, four-year institution with an access mission, housed on a modern 260-acre campus, 30 miles northeast of downtown Atlanta.

GGC's transformative model of education prepares students to be life-long learners through the four pillars of scholarship, leadership, service and creativity. With a diverse student body of over 11,000 and a similarly diverse faculty and staff of 1,300+, the college embraces innovative approaches to education and administrative services through an inclusive culture.

Georgia Gwinnett College recognizes the talents of its faculty and staff as the institution's most critical asset. Essential to the college's mission is the critical need to attract, retain, and engage a diverse and highly qualified workforce. In addition to the University System of Georgia's expansive benefit and retirement offerings, employees who have completed six months of regular full-time service with GGC are eligible for the system's Tuition Assistance Program (TAP). This program fosters the development and professional growth of employees through tuition assistance for eligible courses at any of the system's 26 institutions.

The University System of Georgia's total compensation package features an outstanding set of employee benefits for eligible positions, including, but not limited to, medical, dental, and vision plans, paid holidays, sick and vacation leave and retirement savings plans. More information can be found by visiting the USG Benefits webpage: https://benefits.usg.edu/

The Academic Scheduling Manager is responsible for overseeing the development of the college's academic course schedules and final exams working directly with the academic schools to ensure courses are accurate and meet the various regulatory requirements. The Manager schedules rooms for the academic courses and builds and maintains the course catalog and classes. The incumbent serves as liaison between the Registrar's Office and academic schools regarding issues of course scheduling and academic space utilization.
The Manager collaborates on the college's course schedule for fall, spring and summer semesters and supports the University System of Georgia's eCore classes, Georgia Film Academy and other USG course initiatives. The Manager is responsible for updating the college catalog using a task-specific software. The incumbent provides support for the Registrar's Office at college commencements and orientations.
The individual plays a key role in fostering a positive work environment with the expectation of continuous improvement and first-class customer service. The incumbent provides leadership to the Enrollment Management Services Division. Collaborative and team-oriented skills with a commitment to student success and diversity are essential attributes for the individual in this position.

• Creates and builds all semester schedules and sets up terms utilizing 25Live and Banner; uses 25Live for course scheduling and Banner interface which requires a knowledge of room attributes, scheduling reports, and general course scheduling procedures
• Administers all aspects of academic scheduling and course inventory; advises and works with faculty and academic coordinators on scheduling issues; coordinates with eCore and Georgia Film Academy for scheduling
• Establishes best practices for a decentralized schedule production and course availability; supports USG initiatives of Study Abroad, Learning Communities, and directed studies courses
• Maintains the catalog, the schedule in Banner and the official college catalog; manages the editing and maintenance of Banner course information ensuring the catalog inventory is updated according to approved course and curriculum updates
• Creates, maintains and revises all scheduling related training and process documentation by following established policies and procedures relating to the course schedule
• Creates reports to analyze course information in collaboration with the office of Enrollment Management Technology
• Participates in the Registrar's Office registration activities to include registration of continuing students, assisting with drop/add requests and prerequisite questions, and assisting with Grizzly Orientation new student registration sessions
• Performs other duties as assigned

• 4 Year / Bachelor's Degree
• Three or more years of work experience in a registrar's office or a related field

• Three years of Banner experience
• Two years CollegeNET's 25Live or other related scheduling software
• Experience with Ellucian Banner student systems including DegreeWorks

• Skill in organizational and time management with attention to detail
• Ability to be sensitive to, and respond to, the needs and concerns of students
• Skill in analysis and problem solving with competence in the use of logic
• Ability to effectively communicate both verbally and in writing
• Ability to maintain a high level of integrity and complete confidentiality at all times
• Ability to work under pressure with a high tolerance for interruptions
• Ability to work with diverse groups of people
• Knowledge of Ellucian Banner student systems including DegreeWorks
• Knowledge of room attributes, scheduling reports, and general course scheduling procedures

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College, as determined by Georgia Gwinnett College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. It is the policy and practice of our institution to recruit, hire, train, promote, retain, and educate persons without regard to race, color, national or ethnical origin, age, disability, sex/gender, religion, sexual orientation, gender identity, genetic information, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, ADA, Sections 503 and 504 of the Rehabilitation Act, AREA, and Executive Order 11246 ). For questions or more detailed information regarding this policy, please contact the Georgia Gwinnett College Human Resources Team at (678) 407.5070 or email hr@ggc.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Payroll and Benefits at (678) 407.5054 or email benefits@ggc.edu. Any individual who feels that they may have been discriminated against, should contact the Office of Equal Opportunity and Title IX Compliance at titleix@ggc.edu.

• Standard + Education

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, disability, sexual orientation or religion. Georgia is an open records state.

Physical Requirements
Position requires local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Job takes place in normal environmental conditions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.