Executive Assistant /Miami/

Executive Support Services Analyst | Early Career | Full timeWe combine our strength in technology and leadership in cloud, data and AI with unmatched industry experience, functional expertise and global delivery capability uniquely able to deliver tangible outcomes because of our broad range of services, solutions and assets across Strategy & Consulting, Technology, Operations, Industry X and Song. These capabilities, together with our culture of shared success and commitment to creating 360° value, enable us to help our clients reinvent and build trusted, lasting relationships.Organization : Corporate Functions/Corporate Services & SustainabilityLocation : Miami, FLRequired to be in-office to support client/customers, learning, community, and/or omni connected events.Responsibilities:Provide local office operations support for coordinating on-site workspaces and meeting rooms, arranging catering services, and guest services.Prepare a range of non-routine correspondence according to company guidelines for signature by executive, ensuring brand compliance and proofreading materials for consistency, grammar, and spelling.Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable.Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive).Follow up on action items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate.Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive.Arrange conference calls, video conferences or data conferences, occasionally involving a global audience.Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, manage time and expense reports).Keep current and knowledgeable on Accenture’s tools and technology.May coordinate the activities of other Executive Support Associates/Analysts for their team, assigning tasks in a structured and formal way and on a regular basis.May anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations.Support with travel documentation and procedures (itineraries, visa/passport procedures).May prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary.May review and sort paper-based and electronic mail, identifying/taking action required where appropriate.May manage potential complex calendar/diary activity, including coordination of appointments for executives as well as extensive rescheduling.May provide telephone support (i.e. answer calls promptly and courteously). Act as executives’ representative to independently handle calls.Basic Qualifications:Minimum of 2 years of executive assistant and/or administrative support experience.Preferred Skills/Qualifications:Passionate about Customer Service.Facility/Office or Hospitality Experience.Intermediate knowledge of MS Outlook.Intermediate knowledge of MS Office (Word/Excel/PowerPoint).Professional Skills:High level of professionalism with a good executive presence—demonstrated poise, calm under fire.Seeks to analyze and solve problems.Proactive business partner—demonstrated customer service mentality, assuming ownership over solutions while maintaining flexibility and adaptability.Self-starter—demonstrated ability to work independently and assume greater responsibilities over time.Critical thinker and problem-solving skills—independently overcomes roadblocks.Team player—desire to work as a team player while accepting substantial individual responsibility.Continuous learner mindset—desire to grow quickly with a commitment to excellence.Compensation:Compensation at Accenture varies depending on a wide array of factors, which may include but are not limited to the specific office location, role, skill set, and level of experience.Accenture is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed.Equal Employment Opportunity Statement:We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.Accenture is an EEO and Affirmative Action Employer of Females/Minorities/Veterans/Individuals with Disabilities.Accenture is committed to providing veteran employment opportunities to our service men and women.#J-18808-LjbffrOriginal job Executive Assistant /Miami/ posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.