Accounts Assistant

We’re a values-based business built around a philosophy of DO | FEEL | THINK. For our people, it encourages them to DO IT, to FEEL BELONGING and to THINK INDEPENDENTLY, creating a vibrant environment where our people can do the best work of their careers. We use DO | FEEL | THINK to inspire our clients too. We want clients to show their values to the world through the acts they create digitally and in real life, helping to generate greater emotional connection with their products and brands, and creating audience relationships built on true Belief. How do we do it? By connecting the modern key Belief drivers of PR, Sustainability, Employer Brand, and Digital Influence – all crucial to helping businesses win in our increasingly values-based world. It all adds up to a vision of creating a progressive and connected creative agency that helps clients find new ways to grow.

We’re looking for a bright, dynamic and driven Accounts Assistant to join our Finance team. The role is a direct report to the Finance Manager.

The responsibilities of the role are varied from managing the accounts payable function to eventually assisting in month end reporting. Furthermore the individual will also manage the time and expenses recording process for MSL. This role requires someone who will enjoy process improving, problem solving and adding value.

Role Responsibilities

Accounts Payable

• Managing expense claims and ensuring they meet company guidelines
• Reviewing BACS proposals sent by AP team and raising ad-hoc payments to suppliers
• Resolving parked / unprocessed supplier invoices on the system
• Raising Purchase Orders (POs) and monitoring aged Open POs
• Creating Intercompany statements and reviewing any discrepancies
• Generating weekly WIP reports

Time Management:

• Managing the time recognition process for accurate reporting
• Inputting weekly freelance timesheets onto SAP and maintenance of the freelance tracker
• Chasing missing timesheets
• Setting up and reviewing Employee’s SAP Access

Month End & Reporting:

• Assist in preparing month end accounts for management review by deadline, including posting Accruals and Prepayment journals.
• Preparing and entering journals on SAP; job and general ledger reclasses
• Preparing and reporting month end WIP, Accrued and Deferred Balances
• Preparing and reporting budget trackers for department heads.

Ad-Hoc:

• Job Maintenance – setting up jobs and closing jobs on SAP and updating job forms
• Assisting with preparation of FMC / Audit documents
• Assisting Revenue Accountant with job set ups and billing

Key Skills & Qualifications

• Ability to interface effectively with all levels of staff and build sound working relationship
• Strong attention to detail, taking responsibility for details, accuracy, and consistency
• Meets deadlines by managing time and priorities
• Ability to multi-task and work independently but also be a team player
• Pro-actively identifies issues and seeks to resolve them
• Basic Excel skills (Pivot Tables, V-Lookups, SumIfs, CountIfs) preferred
• Interest in studying towards a professional accounting qualification - ACCA/CIMA

Diversity and inclusion is a core part of who we are at MSL. We’re committed to building an inclusive culture that encourages, celebrates and supports our wonderfully diverse employee group – whatever their age, gender identity, race, sexual orientation, physical or mental ability or ethnicity. Diversity and inclusion doesn’t just fuel our creativity and innovation, it brings us closer to our people and audiences. We will continue to strive to create a culture and environment where everyone feels empowered and more importantly comfortable enough to bring their full, authentic selves to work. We are committed to providing reasonable adjustments for employees with disabilities and for candidates in our application process. If you need assistance or adjustment due to a disability, please contact us.

#LI-Hybrid