Accounts Payable Assistant

EōS Fitness is looking for a Accounts Payable Assistant who will assist various accounting-related tasks. The ideal candidate must have desire to become a proficient user of systems, possess excellent interpersonal skills, as well as the ability to multi-task in a fast paced, demanding work environment with a drive for continuous process improvement.

Job Responsibilities:

• Assist with the accounts payable workflow by performing vendor maintenance activities, coding invoices, obtaining necessary approvals, and preparing & mailing batch or ad hoc payments.
• Manage accuracy and timely payments for 1400+ invoices/month.
• Perform periodic uploads from the A/P workflow system to Oracle and reconciles exception report to ensure completeness of upload to the general ledger.
• Assist with the management of invoices through our online A/P document software.
• Assist with reconciliation of credit card statements and resolve discrepancies as needed.
• Manage and fulfill periodic Form W-9 requests.
• Manage member refunds and assist with monthly processing of A/R and revenue.
• Prepare and code monthly capital lease invoices for payment.
• Assist with ad hoc payroll-related requests and follow-up with personnel as needed.
• Assist with external audit requests.
• Prepare daily, weekly and monthly internal reports.
• Prepare journal entries and reconciliations as needed.
• Provide status updates of workflow exceptions and potential issues with Accounting Manager.
• Retrieve, sort and process incoming mail.
• Manage periodic fulfillment of office supplies.
• Enforces accounting policies and procedures and adheres to EōS Fitness Core Values.
• Requires minimal supervision to manage daily activities and able to meet published deadlines.
• Other duties as assigned.

What we expect:

• Inquisitive in nature with strong desire to learn.
• Team player with colleagues inside and outside the Accounting department.
• Experience with using Excel.
• Strong detail orientation; systematic and thorough approach to problem solving; and good time management and organizational skills.
• Positive attitude!
• An interest in fitness and wellness is a plus.
• And, of course, someone who embraces our Core Values!

Some perks:

• A small collaborative management team.
• A management team that cares about your professional development.
• Free membership with guest privileges!
• Competitive pay including vacation, holiday, and sick pay.
• Health, dental, vision, Employee Assistance Program, voluntary life plans and even Pet Insurance are offered!