Job details

Accounts Payable Coordinator

Overview:

Job Summary Statement:

Ensure vendors are paid timely and accurately, while adhering to established internal controls utilizing multiple payment methods. Serve as back-up for Accounts Payable Supervisor.

Essential Job Duties and Responsibilities:

Prepare all invoices, reviewing for discounts and verifying purchase order dollars and quantity amounts utilizing two-way or three-way matching processes: invoice, purchase order and receiver. Invoices with discounts must be entered and paid in a short time frame.
Review all invoices for proper sales and use taxation on questionable items and adjust invoices if necessary to accurately reflect the required taxes
Interact with associates at all levels of the company for verification and resolution of receipt and pricing issues
Maintain proper approval for non-purchase order invoices, complying with the Igloo Financial Limits of Authority
Ensure timely payments, which include organization, follow-up, and escalation as needed
Work with department to identify processes for improvement
Timely response and resolution to supplier inquiries
Open and allocate the daily mail, preparing the invoices for daily processing
Request vendor statements to reconcile, research, and resolve discrepancies
File documents; hard and soft – filing and imaging
Comply with financial policies, procedures, and contractual requirements
Maintain and update the vendor master, including verification of federal identification numbers
Issue vendor checks weekly and prepare manual checks as necessary
Set up wire/ACH payments weekly and prepare manual payments as necessary
Set up Pcard payments weekly
Review, analyse, and clear invoices that appear on invoice hold report, with supervisor assistance as needed
Work with AP Supervisor during month-end closing process to determine needed accruals for payables
Assist with AP audit activities including annual audit, sales and use tax audits
Assist with training and serve as mentor to Accounts Payable Clerks
Serve as backup for Accounts Payable Supervisor, including month-end close
Other duties as assigned

Minimum Requirements and Qualifications:

Education: High school diploma or equivalency
Experience: Minimum five (5) years Accounts Payable Experience. Must be knowledgeable about Raw Material/Inventory, Expense Reports, and Check Requests payment types.
English language skills: Able to read, write, speak and comprehend English
Math skills: Able to add, subtract, multiply and divide. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Computer Skills: Knowledge of Excel, Outlook, and MS Word
Physical Demands: General Office environment; Able to sit for long periods of time.
Ability to read and interpret documents. Strong communication skills – both verbal and written
Excellent interpersonal and time management skills

Preferred Qualifications:

Oracle experience
Bookkeeping/accounting background

Key Competencies:

Organization skills
Follow-up skills
Written and oral communication skills

Tools & Equipment used:

Microsoft office
10-key
Imaging system
Multifunction copier

Supervisory Responsibilities:

Mentor Accounts Payable Clerks

Igloo’s Code of Coolness:

WE WIN AS A TEAM - Each of us is an expert in our role and we work together to meet our goals. We value communication, honesty and respect and operate with a high degree of integrity. Each one of us makes a difference every day.

WE HAVE FUN - Coolers are a fun business. While we take our work seriously, we don’t take ourselves too seriously. We celebrate our successes as individuals and as a team.

WE FAIL FAST - There are few decisions that any of us make that can’t be reversed. We take calculated risks and we hold ourselves accountable for the results. We change course when necessary and we learn from our mistakes. We win because we’re willing to fail.

WE’RE SCRAPPY - We treat the business as if it were our own. We do more with less and we have a high sense of urgency to meet the needs of our consumers and customers.

WE HAVE A POSITIVE CAN-DO ATTITUDE - We see opportunity where others see risk. We go above and beyond our role to get things done for our customers and our teammates

Igloo Products Glassdoor Company Review

3.6

Igloo Products DE&I Review

No rating

CEO of Igloo Products

Dave Allen

Approve of CEO

By Igloo Products

Igloo Products Corporation serves targeted consumers, the New American Dreamer, with thermal preservation and mobile hydration products - all for the purpose of creating fun experiences. Who are these New American Dreamers? We are the people hikin...

15 jobs

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INDUSTRY

Consumer Product Manufacturing

TEAM SIZE

501-1000

LOCATION

Hybrid, based in Katy, TX

DATE POSTED

June 9, 2023