Accounts Receivable Specialist

ABOUT US

PARTNER offers full-service engineering, environmental, and energy consulting, and due diligence services to engineering, environmental and energy consulting, and due diligence services throughout the Americas, Europe, and around the globe. As a leading firm in the Commercial Real Estate (CRE) industry, we have 1200+ employees in more than 40 offices. We want to be the best home for talented professionals in our field! We know that if we hire the best and the brightest, the clients will come, and we will continue to build our company. Our internally focused mission has led to Partner being recognized on ENR’s Top 500 Design Firms List, Inc. 5000’s Fastest-Growing Private Companies in America, and Zweig’s Best Firms to Work For. Our entrepreneurial environment is one where each person can have an impact. Check out this role and join our team of talented people!

Learn more about Partner at www.partneresi.com.

SUMMMARY

Provides financial, administrative, and clerical support by ensuring the company receives payments for services and properly records the transactions by posting receipts and resolving discrepancies in an efficient, timely and accurate manner.

ESSENTIAL DUTIES & TASKS

• Accurate and timely input of customer payments made via check, EFT, wire transfer, credit card or lock box into Blackline (Cash Application System).
• Research and verify payment application for payments sent without remittance advice;
• Resolve short payment, skipped invoice and duplicate payment issues with clients;
• Respond to client inquiries regarding outstanding balances in a timely and professional manner;
• Record retainer payments and retainer applications once invoices are created;
• Resolve duplicate payment issues and issue refunds to clients as appropriate;
• Research and provide special information as requested to meet client requests;
• Month end close tasks as assigned;
• Maintain Partner’s document retention policy;
• Research and analyze accounts, run reports and statements
• Other duties as assigned by Management.

KNOWLEDGE, SKILLS & ABILITIES

• Solid understanding of the operations of all operating units and the related revenue classifications;
• Strong interpersonal communication skills with both internal and external clients;
• Ability to effectively handle difficult clients;
• Demonstrated effective research skills;
• High level of follow through to resolve problem situations and/or delinquent accounts;
• Proficiency in MS Office with strong command of MS EXCEL functions;
• Proficiency in and/or peripheral knowledge of Accounts Payable, MIS processes and general accounting principles;
• Strong time management skills and ability to effectively prioritize various tasks;
• Understand and maintain complete confidentiality of all company and client financial information;
• Ability to handle multiple high priority tasks at any time;
• Ability to organize work schedule and establish and maintain priorities for project completion within management deadlines.
• Knowledge in Deltek Vision or similar ERP preferred.
• Knowledge in Blackline/Rimilia is a plus.

CORE COMPETENCIES

• Analytical thinking – Breaks down problems and issues into components; analyzes the costs, benefits, opportunities and risks associated with each alternative solution.
• Conflict resolution – Expresses alternative points of view in a non-threatening way. Knows when it is appropriate to compromise and when it is important to take a stand.
• Client focus – Responds to client requests courteously and in a timely manner.
• Communication – Organizes and expresses ideas and information clearly, using appropriate and efficient methods of conveying the information.
• Interpersonal skills – Is sensitive to the needs, feelings and capabilities of others. Approaches others in a non-threatening and pleasant manner, and treats them with respect.
• Time management – Manages time and prioritizes tasks to ensure that deadlines are met.

QUALIFICATIONS

• Education: BA degree in accounting or a related relevant field
• Certification: N/A
• Experience: 1 – 3 years

CRITERIA FOR PERFORMANCE EVALUATION

• Follow through on commitments and timely responses to both internal and external clients
• Accuracy of posted receipts and proper documentation
• Relationships with internal and external clients
• Organizational skills

PHYSICAL REQUIREMENTS

• Communications: Must be able to read, write and speak English fluently.
• Hearing: Adequate to perform job duties in person or over the phone.
• Speaking: Must be able to communicate clearly in person and over the phone.

• Vision: Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens.
• Physical:
• Frequent bending, reaching, standing, walking, squatting and sitting, pushing and pulling exerted regularly throughout the work shift.
• Manual dexterity to operate equipment and perform manual responsibilities.
• Some lifting may be required on occasion, help will be provided if needed.

COMPENSATION

• Positions pays an hourly rate of $24/hr. - $30/hr. (based on education and experience level)

We will consider qualified applicants who have criminal histories in a manner consistent with the law.

Equal Employment Opportunity

It is Partner Engineering and Science, Inc’s (The Company) policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information including genetic information, family care status, military caregiver status, veteran status, marital status, or any other basis protected by local, state, or federal laws.

California Consumer Privacy Act

We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit:

https://www.partneresi.com/about/careers/california-consumer-privacy-act