Executive Assistant

An Executive Assistant at Accurx is responsible for supporting our Executive team, including managing complex diaries, facilitating effective communication, and aligning meeting agendas with the company’s priorities. This role enables you to contribute directly to Accurx’s objectives while gaining insights into various executive functions.

Candidates for the Executive Assistant position at Accurx should possess strong communication abilities, excellent organizational skills, and experience managing busy schedules. Proficiency in adapting to new technologies and a proactive mindset are crucial to successfully support our executives.

The working environment for an Executive Assistant at Accurx is collaborative and open, promoting knowledge sharing among team members. You’ll be part of a supportive team of Assistants, working closely with executive leaders while participating in enriching company events.

While Accurx maintains an office-first approach, the Executive Assistant role allows flexibility by enabling two days a week for remote work. This balance lets you collaborate with the team while also managing work from home.

Accurx offers its Executive Assistants a dedicated learning and development budget to foster professional growth. You’ll also have access to various perks, including a flexible benefits provider, further enhancing your working experience.

Some benefits of the Executive Assistant role at Accurx include a competitive salary, share options, access to health and wellness perks, complimentary meals, and a collaborative workplace culture that prioritizes employee well-being.

At Accurx, we value high performers who are mission-driven, team-oriented, and adaptable to change. An Executive Assistant should exemplify responsible ownership, continuously seek improvement, and maintain a balance between personal and team success.

As an Executive Assistant, prioritize tasks by determining urgency and relevance to the executives' goals. Use tools like task lists and diary management to align daily activities with broader objectives, ensuring the most important tasks are addressed first.

In managing complex diaries, I focus on blocking time for key tasks and regularly reassessing schedules to align with changing priorities. Effective communication with executives and stakeholders is crucial to ensure all parties are informed and satisfied.

To handle conflicting demands, I maintain open communication with executives, setting clear expectations about timelines and deliverables. I also remain organized, using digital tools to keep track of all tasks and deadlines effectively.

To ensure effective communication, I establish regular check-ins and clear channels for updates. I also encourage an open-door policy where team members feel comfortable sharing concerns or insights, fostering a collaborative work atmosphere.

I maintain confidentiality by implementing strict protocols and access controls for sensitive information, using password protection for documents and ensuring that discussions regarding confidential matters happen in private settings.

I improved scheduling efficiency by implementing a shared calendar system that allowed all team members visibility into our executive schedules, reducing appointment overlaps and eliminated confusion when setting meetings.

I assist in planning and organizing company events by coordinating logistics, securing venues, sending invitations, and ensuring all necessary materials are prepared. Post-event follow-up is also crucial to assess outcomes and gather feedback.

I've found tools like project management software, calendar applications, and communication platforms to be invaluable. These tools help in task tracking, scheduling, and ensuring seamless communication among team members.

I stay proactive by having regular one-on-one check-ins with executives to understand their evolving priorities. I also review meeting agendas and follow up to adapt our schedules as necessary to align with strategic objectives.

I’m motivated by the opportunity to positively impact the organizational flow and support leaders in achieving their goals. Knowing that my work helps create a more efficient environment drives me to keep striving for excellence.