Accounts Payable Specialist - job 1 of 2

Job Summary:The Accounts Payable Specialist for Construction is responsible for managing the accounts payable process, including invoice processing, payment management, and vendor relations, specifically within the construction industry. This role requires proficiency in Microsoft Access for data management and reporting. The ideal candidate will have experience in construction accounting, strong attention to detail, and excellent organizational skills.Key Responsibilities:• Invoice Processing: Review, code, and process vendor invoices and contractor billing, ensuring compliance with company policies and construction contract terms. Verify accuracy and obtain necessary approvals.• Payment Management: Prepare and execute payments to vendors and subcontractors, including checks, ACH transfers, and electronic payments. Ensure timely and accurate disbursement of funds.• Reconciliation: Reconcile accounts payable sub-ledger with the general ledger. Perform regular account reconciliations and resolve discrepancies or issues promptly.• Vendor Relations: Maintain positive relationships with vendors and subcontractors. Address and resolve billing inquiries, payment disputes, and other issues as they arise.• Data Management: Utilize Microsoft Access to manage and analyze accounts payable data. Create and maintain databases for tracking invoices, payments, and vendor information. Generate reports and queries as needed.• Compliance: Ensure adherence to company policies, accounting standards, and construction industry regulations. Implement and monitor internal controls to safeguard company assets.• Expense Tracking: Monitor and record construction-related expenses, ensuring proper categorization and adherence to project budgets. Assist in managing expense reports and reimbursements.• Reporting: Prepare and review accounts payable reports, including aging reports, payment summaries, and cash flow forecasts. Provide insights and recommendations for improving financial processes and cash management.• Collaboration: Work closely with project managers, procurement, and other departments to resolve billing issues, support project accounting, and ensure accurate financial reporting.• Process Improvement: Identify opportunities for process enhancements and implement best practices to improve the efficiency and accuracy of accounts payable functions.Qualifications:• Education: Associate’s degree in Accounting, Finance, Business Administration, or a related field. Bachelor’s degree is a plus.• Experience: Minimum of 3-5 years of experience in accounts payable, with a focus on the construction industry. Proficiency in Microsoft Access is required.Skills:• Strong knowledge of accounts payable processes and construction accounting principles.• Proficiency in Microsoft Access, including database management and reporting.• Excellent attention to detail and accuracy.• Strong organizational and time-management abilities.• Effective communication and interpersonal skills.• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.